What are the responsibilities and job description for the Account Receivables Coordinator position at Action?
JOB SUMMARY:
This position will be located in our Corporate Headquarters and will provide accounting support to the Operations Teams located at our seven Southeast locations. The primary responsibilities of this role are reviewing and processing daily project costs and information, processing payroll, creating customer invoices, providing summary reports and other tasks as assigned. The candidate must be analytical, capable of multitasking, and possess the ability to operate in a fast-paced environment. The candidate must be able to operate a personal computer, tablet, web browser, Microsoft Office Excel, Word and Outlook.
DUTIES AND RESPONSIBILITIES
- Interacts and communicates with fellow employees and customers in an accurate, courteous, and professional manner in person, by email, and by telephone.
- Keep track and record weekly projected revenues and maintain open invoice and/or paid filing system.
- Work with client development team members to set up new customers and projects within the accounting systems.
- Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data. Creating purchase orders, processing accruals and tracking quantities used.
- Prepare, review and send out customer invoices.
- Verify discrepancies by and resolve customer billing issues.
- Facilitate swift payment of invoices due by sending invoice reminders and making collection calls.
- Generate reports detailing accounts receivable status.
- Additional duties as assigned.
EXPERIENCE AND SKILL REQUIREMENTS:
- Five (5) or more years of prior office administrator, purchasing, accounts receivable and billings and collections experience required.
- Experience in cost accounting for in the environmental and/or construction industry is a benefit. The ideal candidate will be familiar with fixed price and time and materials project types and with accrual accounting.
- Familiarity with Great Plains accounting software is a plus.
- High degree of accuracy and attention to detail are necessary.
- Must have proven ability with MS Excel, MS Word, and MS Outlook.
- Must have excellent communication and customer service skills.
- Must possess the ability to multitask and work in a past paced environment.
- Must be a quick learner, have the ability to adapt to multiple priorities and be able to learn and work in multiple applications / systems.
