What are the responsibilities and job description for the Bilingual Japanese/English Executive Assistant position at Activ8 Recruitment & Solutions?
A corporate company is seeking a Bilingual Japanese/English Executive Assistant to support the CEO and Planning Dept Operations. The ideal candidate will have a bachelor's degree, 4 years of office administration at a corporate level, proficiency with Microsoft Office (Word, Excel, PowerPoint), some finance/accounting experience, and ability to speak, read, and write Japanese.
Duties:
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and operations run efficiently.
- Provide support for planning department operations (creating materials, managing materials, setting up meetings, etc.)
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site.
Requirements:
- Bachelor's degree required
- 4 years of office administration at a corporate level required
- Ability to speak, read, and write Japanese required
- Finance/accounting experience required
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) required
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Ability to maintain confidentiality of information related to the company and its employees
