What are the responsibilities and job description for the Purchasing Supervisor position at Activar Brand?
POSITION PURPOSE:
This position is responsible for supervising the purchasing and inventory planning functions within a high volume manufacturing and distribution facility. This role directs and coordinates activities involving purchasing and distribution of materials while ensuring quality, accuracy, and timeliness of delivery.
PRINCIPAL ACCOUNTABILITIES:
• Responsible for the purchasing and overall management of the supply of materials.
• Manage the purchase order process and ensure accurate system pricing.
• Develop quality suppliers who will meet or exceed company delivery, quality, and cost objectives.
• Continuously measure supplier performance for on-time delivery and quality.
• Lead team meetings and maintain communication with sales, estimating, customer service, production, and all other associated departments regarding product delivery.
• Ensure all sales orders are in released status.
• Manage all special purchase contracts with suppliers.
• Develop and maintain filters to ensure proper freight charges are passed on to customers.
• Manage new part number creation for distribution orders.
• Coordinate all purchased materials activities with production, engineering, and sales to ensure that materials processes yield the most efficient throughput possible.
• Optimize material lead times with cost, freight, inventory, and on-time delivery considerations to drive business growth and profitability.
• Oversee returns processing and work with suppliers to resolve issues.
• Ensure level of safety stock with an eye on the overall inventory cost.
• Manage documentation regarding purchasing systems and procedures.
• Partner with remote warehouse management to bring inventory efficiencies and ERP process structure.
• Plan, coordinate, and oversee the work of staff to ensure maximum efficiency and production levels.
• Manage the selection, training, development, and performance of assigned staff to retain a motivated and professional work force.
• Keep informed of key industry and market information including category specific trends, market conditions, and best in class suppliers.
• Perform special projects as assigned by management.
• Adhere to and promote all company standards and policies.
• Conduct himself/herself in a professional manner in accordance with company guidelines.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to troubleshoot and diagnose operations problems/issues.
• Specific material knowledge.
• Skill in performing accurate arithmetic functions involving addition, subtraction, multiplication, and division; using decimals, percentages, fractions, and ratios.
• Able to create a clear vision and think strategically.
• Highly effective oral and written communications skills.
• Proven ability to influence people and teams to achieve successful results.
• Exhibits high credibility and trustworthiness to co-workers, customers and to the company.
• Consistent decision making with an ability to define, improve, and organize people around process.
• Strong organizational skills to manage multiple tasks with attention to detail.
• Tenacity in overcoming obstacles while maintaining productive and positive working relationships.
• Strong project management, analytical, and problem solving skills.
• Ability to execute in a rapidly changing fast paced environment that requires strong team work.
• Proficiency with Microsoft Office applications and the capacity to learn new systems.
EDUCATION AND EXPERIENCE:
Required:
• 3 plus years of relevant experience in a production environment.
• Equivalent of high school diploma or G.E.D. certification.
Preferred:
• Previous supervisory experience.
• Bachelor’s degree in related discipline.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, and walk throughout the building. The employee is frequently required to reach with hands and arms.
The employee must regularly lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to focus.
