What are the responsibilities and job description for the Part-Time Administrative Assistant (HR and Scheduling) position at Active Learning?
Position Overview:
We are seeking a dedicated and organized Part-Time Administrative Assistant to support our Human Resources and scheduling needs. The ideal candidate will handle confidential information with discretion, maintain a high level of accuracy in their work, and contribute to creating a positive, efficient work environment. This individual will run HR functions, as well as assisting with record-keeping, scheduling, and day-to-day administrative tasks.
Key Responsibilities:
- Handle confidential information, including employee records and HR-related documents, with the utmost discretion and professionalism.
- Set up interviews from really, ensuring proper coordination and communication with relevant parties.
- Create job descriptions and post on really as directed by ED and Program Manager.
- Manage HR tasks, such as onboarding and offboarding, maintaining personnel files, and assisting with employee inquiries.
- Organize and manage electronic filing systems for HR and administrative documents.
- Assist Program Manager with daily schedules to ensure all classes are covered accurately.
- Communicate with the Program Manager to ensure scheduling conflicts are resolved promptly and effectively.
- Handle HR reports (Cal Savers) and correspondence.
- Support the management team with additional administrative tasks as needed.
Qualifications:
- Proven experience in an administrative or HR role, with a strong ability to handle confidential information.
- Strong organizational and multitasking skills, with attention to detail.
- Excellent written and verbal communication skills.
- Proficient in Google Suite including Sheets, Forms, Docs etc.
- Ability to work independently and manage time efficiently.
Work Hours: Part-time, flexible hours (approximately 10-15 per week)
Compensation: Competitive hourly rate, based on experience.
Starting at $25/hour
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 10 – 15 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Ability to Commute:
- Costa Mesa, CA 92627 (Required)
Ability to Relocate:
- Costa Mesa, CA 92627: Relocate before starting work (Required)
Work Location: Hybrid remote in Costa Mesa, CA 92627
Salary : $25
