What are the responsibilities and job description for the Program Associate, Speakers position at Active Minds?
Job Description
Job Description
Position Title : Program Associate, Speakers
Status : Full-Time
FLSA : Exempt
Location : Washington D.C., Hybrid-Remote (2 days a week in the Washington D.C. office).
JOB SUMMARY & KEY PRIORITIES
Active Minds is seeking a highly organized individual with experience in event planning and an eye for detail. The Active Minds Speakers program is composed of 25 professional speakers and trainers who present nationally, both in-person and virtually. The Program Associate, Speakers, along with a team, will independently oversee the booking and execution of a wide array of professional events per year. The Community Programs Team ensures a professional and superior client experience with the Active Minds Speakers program from contract signing through post-event follow-up. This position reports to Active Minds’ Events Manager.
ABOUT ACTIVE MINDS
Active Minds is a leading non-profit organization dedicated to promoting mental health awareness and providing resources for mental health support, with an emphasis on mobilizing youth and young adults. With a mission to reduce stigma and encourage open conversations, Active Minds is a pivotal force in fostering a supportive mental health community. To learn more, visit www.activeminds.org.
KEY RESULTS
Contract and Booking Logistics : With support from the Sales Manager. execute the management of the contracting and booking process in a efficient and streamlined way.
Virtual and In-Person Event Coordination : With support from the Event Manager, handle all post-contract client experience tasks : Conduct speaker planning calls, book travel and arrangements, and manage other related speaker / trainer preparations before in-person and virtual bookings.
Virtual Event Management : Responsible for the management and successful execution of virtual event bookings and providing meeting support to the speaker and client during online meetings.
Special Project Management : Support conceptualization and ensure the successful execution of special projects relating to the Speakers program including, but not limited to, the Virtual Open House, Community Initiatives Conferences / In-Person Events, and other tasks.
Speaker Liaison : Maintain a strong connection with professional Active Minds Speakers and Trainers to ensure program integrity and team morale.
Programmatic Evaluation and Improvement : In partnership with the Community Programs team, oversee responsibility for the yearly Speaker’s Bureau fiscal year reports and data collection of evaluations, feedback, and testimonials.
Salesforce Management : Maintain and track organized records of event details, communication, evaluations, and status in the organization-wide CRM system, Salesforce, and Dropbox.
Departmental / Organization -wide : Work with other programs and teams as needed. Ensure relevant milestones delineated in the Active Minds strategic plan are met or exceeded on time. As needed, represent Active Minds at conferences, meetings, trainings, and other events. Participate in organization-wide miscellaneous duties as needed, including supporting the National Conference and participating on cross-department anti-racism and inclusion committees.
QUALIFICATIONS
About You
Recent Grad or at least 1 years of experience in hospitality, event management, sales and marketing, customer service, or related professional areas
Prior experience working with virtual event platforms, including but not limited to Zoom, Google, and Microsoft Teams
Prior experience with CRM platform (preferably Salesforce)
Well-organized and detail-oriented, with excellent multi-tasking abilities
Excellent written and verbal communication skills
Ability to work effectively as part of a team as well as individually to achieve desired results
OUR CULTURE
Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and life / work balance.
Active Minds is an equal opportunity employer that works to advance racial equity and social justice in an increasingly multicultural and globally connected world. We value diverse experiences, including with regard to educational background, intersectional identities, and lived experiences. We make a particular effort to recruit people of color, LGBTQ individuals, people with disabilities, and people with other marginalized identities. Active Minds encourages all to apply for our open positions as we depend on a diverse staff to carry out our mission.
COMPENSATION
This position offers an initial salary of $50,000 along with robust benefits. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount. The role sits within Active Minds Level 1 salary band, and as such, has the potential to grow to $65,000 over time. FLSA Status : Exempt.
Active Minds has an industry-leading and competitive benefits package that includes Health, Vision and Dental Insurance, Paid Vacation and Sick Leave, Paid Holidays, Company Wide Mental Health Days, 401(k) Matching, HSA and FSA Options, Life Insurance, Short Term, and Long Term Disability, Fully Paid Parental Leave, Wellness Reimbursement Program, and Professional Development Stipends.
Active Minds recruits, hires, trains, compensates, and promotes our staff regardless of race, religion, color, national origin, sex, gender, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law.
ACTIVE MINDS RECRUITING PROTOCOLS
Active Minds will never ask an applicant to send – and Active Minds will never send an applicant - a check or any payment or item of value (such as a gift card) in connection with the interview process or job onboarding process.
Active Minds will never ask for personal information about an applicant (such as their Social Security number or banking information) until the job onboarding process;
Active Minds will never extend a job offer without first conducting multiple rounds of video interviews. The Active Minds interview / hiring process will always include at least 3 virtual interviews.
All legitimate Active Minds job offers are extended verbally by the HR / People & Culture Team.
If you are expecting an email from Active Minds, please always verify that the sending domain in the email is activeminds.org and NOT any variation of it.
For further information on how to protect yourself from employment scams, please review these “Consumer Advice” guidelines.
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Salary : $50,000 - $65,000
