What are the responsibilities and job description for the VP of Finance and Administration position at Active Minds?

Job Description

Position Title : Vice President of Finance and Administration

Status : Full Time

FLSA : Exempt

Location : Washington, DC preferred (Remote available)

JOB SUMMARY & KEY PRIORITIES

Active Minds is seeking an experienced, motivated and strategic Vice President of Finance and Administration to join its team. Reporting to the Chief Operating Officer, the VP of Finance and Administration will be a key member of the leadership team charged with oversight and execution of all financial processes and procedures, and strategically leading human resources across the organization The VP of Finance and Administration is tasked with expanding thought leadership, cultivating and maintaining relationships, providing team leadership / management, and working cross functionally with the Operations Team and Active Minds departments. This role is responsible for driving innovation, strategic thinking, and execution of all Finance and HR strategic priorities, ensuring that all members of the Active Minds team have the tools and resources they need to productively accomplish their roles.

This is an outstanding opportunity for a finance and human relations executive with strong leadership experience and creative problem-solving skills in a high-growth, mission-driven organization. The VP of Finance and Administration will directly oversee the Sr. Manager of People & Culture, Staff Accountant, and contracted bookkeeper, working closely with the Director of Special Projects and Operations and Head of Digital Technology.

ABOUT ACTIVE MINDS

Active Minds is a leading non-profit organization dedicated to promoting mental health awareness and providing resources for mental health support, with an emphasis on mobilizing youth and young adults. With a mission to reduce stigma and encourage open conversations, Active Minds is a pivotal force in fostering a supportive mental health community. To learn more, visit www.activeminds.org.

KEY RESULTS

Financial Management (40%)

Lead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal year
Facilitate and help manage the accounting monthly close and reporting in a timely manner
Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
Coordinate with division leads to ensure department finances are being tracked effectively and financial resources are being strategically allocated to meet organizational goals
Lead the Finance Department, providing supervision and strategic direction to the Staff Accountant and contract Bookkeeper
Oversee preparation and maintenance of reports needed for annual audit
Provide proactive, creative, cross-functional thinking and ideas to enhance organizational financial oversight
Support the organization’s process for acceptance of complex gifts and assets
Assist the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activity
Serve as primary staff liaison to the Board Finance Committee; effectively communicate and present critical financial matters at select Board of Directors and committee meetings
Represent the organization externally, as necessary, particularly in banking and lease negotiations
Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form.

People and Culture (40%)

Provide senior-level leadership and guidance to HR operations, serving as strategic lead for the Sr. Manager of People and Culture, and People and Culture Team. Lead the Sr. Manager of People in Culture in developing and implementing HR plans, policies, and initiatives that align with the company’s vision and mission, ensuring compliance with labor laws, promoting equal opportunity and diversity, and examining processes for efficiency.

Support the Sr. Manager of People and Culture in overseeing the administration of benefits and payroll, including open enrollment.

Support the Senior Manager of People and Culture, Chief Operating Officer, and VP of Equity and Inclusion in labor and employee relations.

In partnership with Sr. Manager, People and Culture, develop and implement HR plans, policies, and initiatives that align with the company's vision and mission.

Maintain knowledge of employment law, human resources, and talent management regulations; in turn, lead annual review and update of Employee Manual.

Oversee talent strategy and hiring with operational support from People and Culture team

Monitor key performance indicators and recommend new and improved measures for performance evaluations, and lead semi-regular benefits program review to attract and retain top talent

Operations and Leadership (20%)

Supervise the Human Resources and Finance teams (currently 2FTE, 1PT, 1 contractor), ensuring their roles and responsibilities are clear and executed effectively

Implement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special Projects

Maintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadership

Provide analytical support to Active Minds’ Executive Team, including development of internal management reporting capabilities

Develop skills & capabilities and provide growth opportunities for entire Administration and Finance Team

Serve as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as needed

QUALIFICATIONS

About You

Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

Excellent interpersonal, verbal, listening, presentation and written communication skills and problem-solving abilities

Ability to work independently while participating as an effective and collaborative member of interdisciplinary teams

Excellent organizational skills and attention to detail

Ability to prioritize, work effectively, adjust to multiple demands and follow tasks through to completion

Entrepreneurial team player who can multitask

Superior management skills; mentoring and coaching experience for a team with diverse expertise and ability to influence and engage direct and indirect reports and peers

Effective tactical, strategic thinker and problem solver; self-reliant and results oriented

Requirements :

Bachelor’s degree or other certification in finance, accounting, or related field; CPA certification and / or MBA preferred

Thorough knowledge of GAAP and FASB topics as applied to nonprofits; must be familiar with nonprofit finance and accounting regulations

HR certification (e.g. PHR / SPHR / SHRM-CP) is a plus

High level of financial and analytical skills and extensive knowledge of financial policies, practices, and nonprofit systems

A minimum of 10 years of relevant experience, preferably in a nonprofit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environment

Proven experience in senior HR role

Deep knowledge of HR functions (talent management, recruitment, etc.)

Proven track record in the areas of planning, financial management and operational oversight

Strong interest in and commitment to the mission and goals of Active Minds

Must have Quickbooks “Desktop” experience; ERP and other accounting software experience a plus

Experience with Salesforce a plus

OUR CULTURE

Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and life / work balance.

Active Minds is an equal opportunity employer that works to advance racial equity and social justice in an increasingly multicultural and globally connected world. We value diverse experiences, including with regard to educational background, intersectional identities, and lived experiences. We make a particular effort to recruit people of color, LGBTQ individuals, people with disabilities, and people with other marginalized identities. Active Minds encourages all to apply for our open positions as we depend on a diverse staff to carry out our mission.

COMPENSATION

This position offers an initial salary of $124,000 along with robust benefits. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount. The role sits within Active Minds Level 7 salary band, and as such, has the potential to grow to $186,000 over time. FLSA Status : Exempt.

Active Minds has an industry-leading and competitive benefits package that includes Health, Vision and Dental Insurance, Paid Vacation and Sick Leave, Paid Holidays, Company Wide Mental Health Days, 401(k) Matching, HSA and FSA Options, Life Insurance, Short Term, and Long Term Disability, Fully Paid Parental Leave, Wellness Reimbursement Program, and Professional Development Stipends.

Active Minds recruits, hires, trains, compensates, and promotes our staff regardless of race, religion, color, national origin, sex, gender, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law.

ACTIVE MINDS RECRUITING PROTOCOLS

Active Minds will never ask an applicant to send – and Active Minds will never send an applicant - a check or any payment or item of value (such as a gift card) in connection with the interview process or job onboarding process.

Active Minds will never ask for personal information about an applicant (such as their Social Security number or banking information) until the job onboarding process;

Active Minds will never extend a job offer without first conducting multiple rounds of video interviews. The Active Minds interview / hiring process will always include at least 3 virtual interviews.

All legitimate Active Minds job offers are extended verbally by the HR / People & Culture Team.

If you are expecting an email from Active Minds, please always verify that the sending domain in the email is activeminds.org and NOT any variation of it.

For further information on how to protect yourself from employment scams, please review these “Consumer Advice” guidelines.

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Salary : $124,000 - $186,000

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