What are the responsibilities and job description for the Business Manager position at Acushnet Public Schools?
The School Business Administrator is responsible for all fiscal matters of the school
district including preparing the budget, purchasing, payroll, fiscal management and plant
operations, insures payment of bills, and prepares reports as needed.
FINANCIAL:
A.Develop, with the assistance and approval of the Superintendent of Schools, the annual budget.
B.Control and approve the expenditure of the annual budget funds, reviewing each expenditure to insure that the budget is not over expended. Approve budget transfers to maintain a balanced budget.
C.Supervise the accounting function for budget appropriation and grant expenditures
D.Monitor grant and revolving fund revenues and expenses to determine collections to meet budget needs
E.Supervise and maintain complete working knowledge of payroll system
F.Maintain and control full day Kindergarten expenses and revenues
G.On a yearly basis, determine tuition rates in conjunction with Principals and Superintendent
H.Prepare and submit budget forecast to Finance Committee for the following year’s budget
I.File, fax, monitor, reconcile “Circuit Breaker” reimbursement
II.COMMUNICATIONS:
A.Report to the Superintendent on a frequent basis to keep him/her aware of the fiscal situation of the District.
B.Maintain an effective working relationship with other administrators. Be aware of their budget needs and limitations and any problems they may have in maintaining their budgets. Assist Principals in determining building and manpower needs.
III.PERSONNEL:
A.Supervise the payroll and account staff. Make personnel recommendations for office, custodial and maintenance staff.
B.Coordinate and complete “End of Year Financial Report”.
C.Determine and coordinate school department “Civil Service” functions.
D.Monitor and control “School Lunch” program.
E.Supervise custodial, maintenance and kitchen staff in conjunction with building principals.
IV.PURCHASING:
A.Prepare bid specifications for all purchases and contracts. Act as liaison/contract person between the contractor and the school district.
B.Supervise the district’s support services including property services, transportation, purchasing, food services and business services.
C.Pre authorize purchase orders and/or payment of invoices.
V.AUDIT:
Develop a close relationship with the outside auditing firm hired to perform the annual audit for the school district. This includes preparing all schedules and maintaining all records as requested on a yearly basis.
VI.BOARD DUTIES:
A.Prepare warrants and reports for school board meetings. This includes explanations of all payments and contract recommendations. Prepare audit report presentations and any other reports as requested such as monthly budget update, lunch program update, and income/loss statements.
B.Attend Board meetings.
Salary : $120,000 - $140,000
