Administrative Assistant

Administrative Assistant

Longboat Key, FL

$22-$25

Temp to Permanent - Monday thru Friday - 8am-5pm

Receptionist Responsibilities:

•      Greet clients and visitors with a positive, helpful attitude.

•      Assisting clients in finding their way around the office.

•      Announcing clients as necessary.

•      Collect Association checks as necessary and date stamp before turning into accounting.

•      Assisting with a variety of administrative tasks including copying, faxing, and order supplies.

•      Preparing bathrooms with supplies, make coffee and prep Davis Center for meetings.

•      Answering phones in a professional manner, forward & screen phone calls as necessary.

•      Assisting colleagues with administrative tasks.

•      Log Sales and Rental applications, run background checks, collect application fees, email all information to Board of Directors for approvals. (Log Book has instruction for each association).

•      Create and distribute bi-weekly timesheets to office and maintenance staff. Collect all timesheets by 11AM on Friday. Send all completed timesheets to Office Manager to approve before sending them to HR.

•      Sorting, Date stamp and distribute mail.

•      Update Maintenance sheets, Association sheets, etc.

•      Add Work Orders in Senearthco, close out work orders

•      Update Calendar for Clubhouse use in Senearthco

•      Update Property Info Book when there are changes in Associations.

•      Print and mail Broadcast letters.

•      Assist with association mailings.

•      Varies duties

ADMINISRATIVE ASSISANT

Duties to include assisting the community association manager with:

- maintenance requests

- sale and lease application processing 

- ARC request processing

- correspondence

- Answering and responding to calls from owners

- Assisting with annual meeting preparation

IND2

Salary : $22 - $25