What are the responsibilities and job description for the Administrative Assistant - Full Time & Hybrid position at AD West Realty?
Job Description
Job Description
Description : About Us
Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.
Company Culture
Small, people-oriented company
Professional but casual, family atmosphere
We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work with
What you will be doing
In this role, you'll play a pivotal part in maintaining the efficiency and effectiveness of our office operations, contributing to the overall success of the team.
Process administrative requests from multiple departments
Prepare legal notices using various templates
Oversee incoming and outgoing mail
Assemble and distribute the monthly financial reports
Organize inventory and order supplies for the corporate office
Prepare monthly reimbursement invoices and distribute to applicable team members
Assist the Administrative Manager with special projects
What we look for
Computer Literacy : Proficiency in Office 365, particularly Microsoft Word and Excel
Accurate Data Entry Skills : Exceptional attention to detail, ensuring accuracy
Critical Thinking Skills : The ability to analyze situations thoughtfully and approach problems in a logical manner
Strong Organizational Skills : Capable of managing various tasks efficiently and effectively
Robust Problem-Solving Abilities : Adeptness in identifying issues and devising practical solutions
Multitasking Capability : Ability to handle multiple tasks in a high-pressure environment while meeting specific deadlines
Clear and Effective Communication : Effective in both written and verbal forms
Teamwork Value : Embracing the importance of collaboration and team cohesion
Advanced Organizational Tools Proficiency : Skilled in using lists, calendars, and other organizational tools to manage numerous tasks simultaneously
Positive Attitude and Strong Work Ethic : Bringing a positive, can-do attitude to the workplace, consistently striving for excellence
Philosophy of Continuous Improvement : An ongoing commitment to personal and professional growth, constantly seeking ways to improve processes and outcomes
Benefits
Health insurance for eligible employees
401k
Hybrid work options (office / home)
80 hours of vacation , 40 hours of sick time annually
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