What are the responsibilities and job description for the Administrative Specialist II - Prosecuting Attorney position at Ada County, ID?

Salary : $20.94 Hourly

Location : Boise, ID

Job Type : Full-Time with Benefits

Job Number : 02511

Department : Prosecutor

Opening Date : 02 / 20 / 2025

General Summary

The Ada County Prosecutor's Office is dedicated to serving Idaho's largest community, keeping it a safe place to live and work, giving a voice to crime victims and advocating for the citizens of Ada County.

We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year ; participation in one of the Nation's best state retirement systems which includes 11.96% employer contribution ; various savings plans including a deferred compensation 457(b) plan with up to 3% county match ; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career pathing.

Student loan forgiveness eligibility : The Ada County Prosecutor's Office is a qualifying employer under the Federal Public Loan Forgiveness (PSLF) program (certain conditions apply). This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

Learn more about Ada County Prosecutor office by visiting their website.

POSITION GENERAL SUMMARY

Provides technical and administrative assistance to the Ada County Prosecutor and staff. Greets guests, visitors, and callers, in person and telephonically, providing department-related information and / or directing them to appropriate offices or staff members. Performs a variety of operational tasks and related work as required. This position is located in the Ada County Prosecuting Attorney's Office.

DISTINGUISHING FEATURES :

An Administrative Specialist II performs moderately complex and varied work under general supervision and according to pre-defined guidelines. The incumbent resolves operational matters in a variety of media while maintaining a high level of professionalism and confidentiality.

Essential Functions

Resolves inquiries from individuals in person, by telephone, and via correspondence by operating multiple computer programs simultaneously;
Types letters, memoranda, reports and other materials from templates or rough drafts;
Drafts, proofreads and edits routine correspondence;
Sorts, indexes and files materials alphabetically, numerically or by other predetermined classification;
Performs data entry into Ada County Prosecutor Case Management System and / or other systems as required;
Maintains statistical data relevant to the assigned department;
Manages daily / weekly calendars and schedules meeting and appointments;
Ability to safely operate a county vehicle (passenger car) in order to facilitate delivery of documents, files and / or records;
Lift and organize boxes and files;
E-file and serve court documents;
Drafts basic legal pleadings;
Operates a web-based central phone agent console to receive and route a high volume of calls;
Receives, records and transmits telephone messages to appropriate parties;
Greets and directs guests and visitors to appropriate offices, locations or staff members;
Screens calls to control access to staff;
Monitors and escorts visitors per security requirements;
Receives and distributes incoming / outgoing paperwork and digital filings from various departments and agencies to appropriate parties;
Serves as a liaison between the prosecutor's office and other agencies to answer questions, provide information and help resolve issues;
Processes new criminal cases and ensures they are accurately tracked and assigned.

ADDITIONAL FUNCTIONS :

Performs related functions as assigned.

Job Requirements

Three years of previous experience;

High school diploma or equivalent;

Excellent written and verbal skills;

Proficient with MS Word, PowerPoint, Adobe and Excel;

Skill typing accurately at least -50 wpm;

Ability to exercise a high level of professionalism;

Ability to organize projects and develop timelines and schedules;

Ability to maintain highly confidential material and use discretion in handling office affairs;

Ability to exercise independent judgment;

Ability to develop, prepare and maintain accurate records and files;

Ability to analyze data and make decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures;

Ability to work independently, exercise good judgment, take initiative, handle sensitive information in a confidential manner, focus on multiple-projects and meet deadlines;

Ability to interact and maintain effective working relationships with other employees, elected officials, department heads and the general public.

OTHER REQUIREMENTS :

Ability to learn the function and mission of various parts of the Prosecuting Attorney's Office;

Ability to work closely with law enforcement and court personnel;

The incumbent is subject to a criminal records check and fingerprinting;

Adherence to the Code of Ethics for legal professionals is expected;

The incumbent is expected to maintain working knowledge and flexibility of computers and other office equipment, i.e., Fax machines, copiers, scanners, telephones;

Must possess and maintain a valid driver license.

Work Environment & Physical Demands

Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;

May be required to lift up to 30 lbs.;

Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

DISCLAIMER :

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and / or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.

Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.

Healthcare :

Low-cost medical, dental, vision premiums and deductibles

Post-employment health savings account

Retirement and Investments Plans :

PERSI retirement benefits

457(b) post or pre-tax investments options with up to 3% employer match

401(k)

Wellbeing Program :

Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.

Free ACHD Commuter ride vanpool program

Free bus pass

Paid-leave :

11 paid holidays per year

8 weeks paid Parental Leave

Approximately 96 hours of vacation accrual for full-time employee

Approximately 96 hours of sick accrual for full-time employee

5 days paid bereavement leave

Life & Short-Term Disability Insurance

Basic Life Insurance employer paid if benefit eligible

Short Term Disability employer paid if benefit eligible

Optional Benefits :

Pre-tax Flexible Spending Account and Dependent Care Account

NCPERS Decreasing Term Life Insurance

Supplemental Employee, Spouse, Child Life Insurance

Supplemental Long-Term Disability Insurance

AFLAC

Visit us at to view details regarding our benefits package, including : paid leave, healthcare benefits, retirement benefits, and more!

Salary : $21

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Administrative Specialist II - Prosecuting Attorney

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