What are the responsibilities and job description for the Tax Data Clerk position at Ada County, ID?

Salary : $19.30 Hourly

Location : Boise, ID

Job Type : Full-Time with Benefits

Job Number : 02467

Department : Treasurer

Opening Date : 01 / 13 / 2025

General Summary

19.30 Hourly DOE

Our mission is to serve the citizens of Ada County and perform all duties impartially and efficiently. The Treasurer is responsible for the safekeeping and investment of public funds. The Treasurer serves as ex officio tax collector, responsible for the collection of property taxes levied by the taxing districts, including cities and schools. The Treasurer also serves as ex officio public administrator, responsible for administering the estates of decedents without a person to administer the estate. Our office is dedicated to serving the public with integrity and respect.

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Treasurer team is growing, and this is an excellent opportunity to be a part of taking this team to the next level .We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.94% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career pathing. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

Learn more about Ada County Treasurer Office by visiting their website.

Please Note : An updated cover letter and resume must be submitted with your application.

POSITION GENERAL SUMMARY :

Performs duties related to daily property tax transactions, including customer service and payment processing; performs duties related to the deposit of funds from County offices and departments; performs related functions as required.

DISTINGUISHING FEATURES OF THE CLASS :

A Tax Data Clerk performs routine tasks in the receipt, deposit and accounting of property taxes and County funds under general supervision of the Tax Collection Supervisor.

Essential Functions

Receives and processes payments by check, cash and electronic methods;
Accurately maintains and balances cash drawer within assignment limits;
Properly records property tax payments;
Prepares documentation for refunds or tax adjustments;
Prepares daily deposits;
Greets and assists taxpayers with property tax payments and inquiries;
Accepts and processes deposits from County departments and Offices;
Assists the Tax Collection Supervisor in the tax deed and warrant of distraint processes;
Assists in maintaining county records and documents;
Assists in opening mail, scanning, and other data entry tasks;
Assists in verifying taxes are current and the signage of mylar forms for new subdivision recordings.

ADDITIONAL FUNCTIONS :

Performs related duties as required.

Job Requirements

High school diploma or equivalent, some college education preferred;

Thorough knowledge of Microsoft Office programs;

Skill in problem-solving techniques;

Skill in operating a personal computer in a Windows, networked environment;

Skill in operating a 10-key calculator;

Skill in organizing and accurately accomplishing assigned work;

Ability to conduct thorough and detailed research;

Ability to interpret and apply guidelines, rules, regulations, and laws as they apply to financial, tax collection, accounting, and bankruptcy matters;

Ability to follow verbal and written directions;

Ability to communicate verbally and in writing;

Ability to listen to the questions being asked and determine the information necessary to satisfy the questioner's real and / or stated need;

Ability to handle, count, and balance large amounts of money;

Ability to use the telephone with appropriate etiquette when dealing with taxpayers and others;

Ability to maintain confidentiality;

Ability to maintain harmonious working relationships with other employees;

Ability to multi-task in a fast-paced environment;

Must be able to work independently.

OTHER REQUIREMENTS :

The Tax Data Clerk is required to learn the property tax collection process to assist taxpayers as needed. This includes duties such as answering the telephone and opening, sorting the mail and providing backup coverage. These duties are essential functions of this position year-round;

This position is subject to blackout dates during peak tax collection periods.

Must pass the pre-employment drug screening;

The incumbent may be subject to a criminal records check.

Work Environment & Physical Demands

Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;

May be required to lift up to 20 lbs.;

Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

DISCLAIMER :

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and / or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.

Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.

Healthcare :

Low-cost medical, dental, vision premiums and deductibles

Post-employment health savings account

Retirement and Investments Plans :

PERSI retirement benefits

457(b) post or pre-tax investments options with up to 3% employer match

401(k)

Wellbeing Program :

Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.

Free ACHD Commuter ride vanpool program

Free bus pass

Paid-leave :

11 paid holidays per year

8 weeks paid Parental Leave

Approximately 96 hours of vacation accrual for full-time employee

Approximately 96 hours of sick accrual for full-time employee

5 days paid bereavement leave

Life & Short-Term Disability Insurance

Basic Life Insurance employer paid if benefit eligible

Short Term Disability employer paid if benefit eligible

Optional Benefits :

Pre-tax Flexible Spending Account and Dependent Care Account

NCPERS Decreasing Term Life Insurance

Supplemental Employee, Spouse, Child Life Insurance

Supplemental Long-Term Disability Insurance

AFLAC

Visit us at to view details regarding our benefits package, including : paid leave, healthcare benefits, retirement benefits, and more!

Salary : $19

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