What are the responsibilities and job description for the Account Clerk III – Clerk's Office Court Administration position at Ada County?
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.
We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.96 % employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career development. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.
We’ve worked to make this website easy to use. In many cases, you can find what you need online without having to make a trip to the courthouse or pick up the phone to call. However, we are always here and ready to help you – whether that is working with the courts, our indigent services team, looking at the county’s financials or one of the many other areas we oversee.
It is our goal to provide the best service possible and we look forward to helping you.
Learn more about Ada County Clerk's Office by visiting their website. Ada County Clerk's Office
REQUIRED: A Letter of Interest and update resume required with your application to be considered for this position.
POSITION GENERAL SUMMARY:
Performs technical accounting tasks to maintain County financial accounts and ledgers; performs related duties as required.
- Reviews court orders related to misdemeanor probation and/or restitution;
- Enters misdemeanor probation and/or restitution orders into court records;
- Applies payments and make adjustments to court records;
- Conducts research to resolve problems relating to misdemeanor probation/and or restitution cases;
- Communicates directly with Court partners to ensure accurate court records are maintained.
- Posts to appropriate registers and balances revenue items and cash receipts;
- Audits cash receipts for departmental cash box;
- Prepares month end reporting for restitution;
- Provides information to clients, victims and departments regarding the status of billings and payments;
- Processes payments in a timely manner;
- Maintains complete set of bookkeeping records and files to document data and to provide financial statuses;
- Identifies and resolves problems for dissatisfied parties or refers to appropriate staff;
- Makes the entries required to bring accounts into balance;
- Files correspondence and maintains orderly storage and retention of bills
- Calculates payments and amounts due;
- Receives funds, counts collections, and
writesprocesses receipts; - Deposits funds in the bank;
- Determines amounts of refunds due under a variety of programs and processes the refund due;
- Audits and investigates non-redeemed issued checks.;
- Furnishes information to other entities on matters relating to accounts maintained.
ADDITIONAL FUNCTIONS:
- May maintain checking account balances and ensure cash balances to daily payments;
- Performs related duties as required.
- High school diploma or equivalent;
- A minimum of three years of previous accounting experience;
- Completion of college level course work in Accounting preferred;
- Knowledge of double entry bookkeeping systems and procedures preferred;
- Knowledge of modern office equipment, practices and procedures;
- Knowledge of clerical methods used in keeping fiscal accounts and records;
- Knowledge of English grammar, spelling and punctuation;
- Knowledge of business arithmetic;
- Knowledge of Microsoft Excel, Word, and Outlook; Skill in the operation of a personal computer and 10 key calculators;
- Ability to understand legal terminology;
- Ability to analyze and resolve accounting problems;
- Ability to handle, count, and balance large amounts of money;
- Ability to follow complex verbal and written directions;
- Ability to plan for and meet deadlines;
- Ability to communicate effectively verbally and in writing;
- Ability to use appropriate telephone etiquette;
- Ability to maintain confidentiality;
- Ability to exercise judgment and discretion in the performance of duties;
- Ability to maintain cooperative working relationship with other employees.
- Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
- May be required to lift up to 20 lbs.;
- Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
DISCLAIMER:
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
Salary : $22 - $22
