What are the responsibilities and job description for the Administrative Specialist II- Community Guardianship position at Ada County?
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.
We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.96 % employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career development. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.
If you have ever voted, filed paperwork for a court case, picked up a marriage license or applied for a permit in Ada County, we have helped you. We do our best each and every day to make sure your experiences working with our office go as smoothly and efficiently as possible.
We’ve worked to make this website easy to use. In many cases, you can find what you need online without having to make a trip to the courthouse or pick up the phone to call. However, we are always here and ready to help you – whether that is working with the courts, our indigent services team, looking at the county’s financials or one of the many other areas we oversee.
It is our goal to provide the best service possible and we look forward to helping you.
Learn more about Ada County Clerk's Office by visiting their website. Ada County Clerk's Office
We’ve worked to make this website easy to use. In many cases, you can find what you need online without having to make a trip to the courthouse or pick up the phone to call. However, we are always here and ready to help you – whether that is working with the courts, our indigent services team, looking at the county’s financials or one of the many other areas we oversee.
It is our goal to provide the best service possible and we look forward to helping you.
Learn more about Ada County Clerk's Office by visiting their website. Ada County Clerk's Office
POSITION GENERAL SUMMARY:
Provides administrative support to the Ada County Board of Community Guardianship (BOCG) and limited support to Community Programs to ensure efficient administrative operation of the divisions. The Administrative Specialist assists with clerical duties such as filling, drafting office correspondence, answering phones, preparing reports, ordering supplies, and performing other special projects as assigned.
DISTINGUISHING FEATURES OF THE CLASS:
The incumbent in this position performs a broad mix of key clerical functions under general supervision that are recurring in nature and provides support to the department.
DISTINGUISHING FEATURES OF THE CLASS:
The incumbent in this position performs a broad mix of key clerical functions under general supervision that are recurring in nature and provides support to the department.
REQUIRED: Letter of interest and Resume are required for application to be reviewed.
- Acts as front-facing contact for public, greeting persons and resolving inquiries from individuals in person, by telephone, and via correspondence;
- Uses Quickbooks to pay client invoices and manages client accounts;
- Performs detail-oriented accurate financial reconciliation;
- Creates invoices for divisional purchases and orders office supplies to maintain supply inventory;
- Creates and coordinates a variety of written materials;
- Coordinates, prioritizes, and ensures timely completion of multiple projects;
- Distributes and manages incoming faxes to various groups within the office;
- Purchases supplies and manages onsite supply room;
- Organizes and coordinates office functions relating to the BOCG;
- Coordinates program manager and client coordinator calendars;
- Maintains and oversees all scanning and mailing practices;
- Maintains electronic and hard-copy, onsite files and logs for policies, procedures, and legal opinions;
- Takes meeting minutes, prepares agendas and organizes business meals;
- Assists with the development, implementation, and administration of policies and procedures within the office;
- Assists BOCG client coordinators as determined by program manager;
- Opens the office and ensures the environment is prepared for clients and employees in accordance with business hours and operations.
ADDITIONAL FUNCTIONS:
- Performs related duties as assigned.
- High school diploma or equivalent;
- Associates Degree or equivalent combination of education and experience preferred;
- A minimum of one year of clerical experience required;
- Knowledge of modern office equipment, terminology, practices and procedures;
- Knowledge of Quickbooks;
- Experience in detail-oriented bookkeeping;
- Knowledge of guardianship responsibilities and statutes;
- Skill in writing business correspondence;
- Skill in the operation of Microsoft Office products;
- Skill in organizing projects, developing timelines, and schedules;
- Skill in time management, including the ability to be punctual and on-time;
- Ability to exercise a high level of professionalism;
- Ability to maintain confidentiality and use discretion in the handling of office affairs;
- Ability to exercise independent judgment;
- Ability to develop, prepare and maintain accurate records and files;
- Ability to analyze data and make decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures;
- Ability to maintain effective working relationships with other employees, elected officials, department heads and the general public;
- Ability to work under own initiative;
- Ability to perform office coordination with limited supervision.
- Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
- May be required to lift up to 20 lbs;
- Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
DISCLAIMER:
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.
Salary : $20 - $21
