Legal Assistant II

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life.  Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the  Nation's best state retirement systems which includes 11.96% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training  and career development opportunities. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District.  This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance.

Our Mission is to support court systems that put people first and ensure access to the court.

Learn more about Ada County Trial Court Administration by visiting their website. Ada County Trial Court Administration

Please Note:  An updated cover letter and resume must be submitted with your application.

POSITION GENERAL SUMMARY:
Performs secretarial and technical work supporting multiple attorneys or judges. Performs related work as required.
 
DISTINGUISHING FEATURES OF THE CLASS:
The Legal Assistant I, II, and III are entry level, intermediate, and advanced levels for this position. They are distinguished from one another based on years of experience and proficiency of knowledge of legal terminology, procedures, rules of the court, and case file management generally achieved by years of legal secretarial experience in the position and understanding of the workload process. The Legal Assistant I works under general supervision as the Legal Assistant II and III generally have additional advanced job duties and work independently with minimal supervision.

• Types and formats legal documents, including correspondence, opinions/findings, pleadings, and discoveries;
• Proofreads material for accuracy, completeness, and punctuation;
• Schedules hearings, meetings, and appointments;
• Manages calendaring system, creates ticklers for case files and workload projects, and pulls appropriate files;
• Keeps calendars for court appearances, deadline attentions, interviews, and appointments;
• Researches files for information;
• Maintains reference files and associated logs;
• Sorts, files and indexes documents and materials;
• Answers written and verbal inquiries for routine information;
• Enters required data from cases into a computer database;
• Manages case files;
• Provides trial support;
• May support multiple District Judges.

ADDITIONAL FUNCTIONS:

• Receives, records, and transmits telephone calls to appropriate parties;
• Greets and directs guests and visitors to appropriate offices, locations, or staff members;
• Answers written and oral inquiries for routine information and handles them independently;
• Performs other functions as assigned.

• High school diploma or equivalent;
• Minimum of five years of legal secretarial or related experience;
• Minimum typing proficiency of 60 words per minute;
• Considerable knowledge of legal terminology and legal forms, methods, and procedures;
• Knowledge of English grammar, spelling, punctuation, and arithmetic;
• Knowledge of modern office equipment, practices, and procedures;
• Knowledge of legal terminology and legal forms, methods, and procedures preferred;
• Skill in the operation of a personal computer.

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• May be required to lift up to 25 pounds;
• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

DISCLAIMER:
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.

Salary : $23