What are the responsibilities and job description for the Sheriff Records Specialist - Jail Division position at Adams County Colorado?
What Success Looks Like In This Job
Are you looking to start your career or considering a change in your current job? The Adams County Sheriff's Office has exactly what you want. ACSO has a wide range of opportunities for professional support staff. If your goal is to have positive impact on our community and serve others, our agency eagerly welcomes your application. Please apply and help us #BuildABetterTomorrow. We are excited to offer this amazing opportunity to utilize your skills in a fast pace and excited environment.
Position will be assigned to the Jail Division. Job duties and responsibilities will be performed under the general supervision of the Records Supervisors in accordance with established policies and procedures. This position requires the ability to perform a variety of complex clerical and communication tasks. Performance of job duties and responsibilities will be reviewed for accuracy and thoroughness.
This is an essential position in a 24/7 environment. Employees must be able to work rotating shifts to include days, overnights, weekends, and holidays. Shifts are typically 11.25 hours with one day per week at 6.25 hours.
Examples of Duties for Success
- Adhere to policies, procedures, and post orders.
- Attend required trainings and practice safety/security awareness.
- Utilize effective interpersonal communication skills (verbal, nonverbal, written, listening)
- Provide professional customer service.
- Promote a positive team atmosphere.
- Operate computer equipment, jail radio, and telephone communication systems.
- Multi-task and complete tasks accurately.
- Maintain confidentiality of information.
- Work extensively in the NCIC/CCIC system and Jail Management System.
- Respond to a high volume of phone calls.
- Monitor video visitations as well as building cameras located in the Records areas.
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Assist citizens with a myriad of inquiries related to but not limited to the following: inmate information, bonding, visits (professional and public), court information, commissary, jail records, inmate property, transportation.
- Direct citizens to the appropriate department.
- Assist citizens in-person including but not limited to the following items: process contractors, professional visitors, bond requests, warrant arrests/MITTs/bond revocations, inmate property releases, records releases, receiving medical items for inmates, distributing work release and resource information, transfer of information with the public defender’s office, and walk-in questions.
- Assist other agencies and agency personnel with various requests and inmate transfers.
- Assist inmates who have been released with requests and transportation vouchers.
- Collect records for records requests.
- Bonding: Receive bond requests, complete various bonding paperwork, process bond payments, log all steps in the bonding process.
- Data Entry: Enter data for all inmates booked into the detention facility. Update data for inmates who remain in custody.
- Inmate files: Update all paperwork and electronic files associated with inmate files and file paperwork accordingly.
- Collect, sort, and respond to various inmate request forms.
- Respond to Records/Visitation grievances in the grievance system.
- Adhere to statutory requirements related to records, bonding, and inmate releases.
- Performs other duties as assigned.
Qualifications for Success
- Ability to Type 30 WPM
- Must be able to obtain and maintain CCIC/NCIC certification
- Must be willing and able to work shifts, including weekends, holidays and nights
- High School Diploma or equivalent
- Experience desired including public contact and computer usage
- Ability to assist and collaborate with a variety of people.
- Ability to handle numerous tasks at one time and complete each task with accuracy.
- Ability to apply effective organizational skills.
- Demonstrate effective and professional oral and written communication skills.
- Adhere to the confidentiality policy as it applies to this position.
- Demonstrate reasonable and predictable attendance.
More Qualifications for Success
The Adams County Sheriff's Office offers great benefits for employees. Click the link below to access our benefits guide:
Benefits Guide - Active Employees 2025.pdf
SPECIAL NOTE: For all applicants, this is a reminder of the original job posting where it stated: “Applicants may be excluded from further consideration at any point in the hiring process. By Sheriff’s Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant. There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicant’s qualifications do not fit the Office’s needs at this time. This determination does not preclude the applicant from applying to other agencies.”
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
