Fire Prevention Administrative Assistant/Permit Tech

Position: Fire Prevention Administrative Assistant/Permit Tech

Reports To: Prevention Bureau

Status: Full Time, FLSA Exempt

Work Hours: 40 Hours per week/ may include additional time not limited to meetings, committees, and duties as assigned by the Fire Marshal

Employment Status: At-Will

Application Packet due: March 28, 2025, by 17:00 hours

Anticipated Interview process: Week of April 7, 2025

ACFR Mission/Vision - Adams County Fire Rescue provides quality, timely, and professional emergency services to those who live in, work in and commute through the district. ACFR is deeply committed to our citizens and our community’s service needs.

Adams County Fire and Rescue continuously strives for an organization that is inspired by our future, ensuring that our service to our customers is our driving force, our commitment to our personnel to provide an environment and culture that embraces diversity and empowerment, labor and management work together for best practices and our Board of Directors continue to be involved. ACFR's core values are based on WE ARE ACFR (Wellness, Empowerment, Accountability, Respect, Excellence, Attitude, Communication, Family, and Reputation).

ACFR Core Values:

· Maintain knowledge of all rules, policies, and procedures necessary to support the safe, efficient, and effective operations of the district in a manner consistent with the District’s Employees Handbook, Standard Operating Procedures (SOPs), and other rules, policies, and procedures established by the District Board or the Fire Chief.

· Collaborate closely with colleagues to form a consistent and harmonious work environment that is congruent with the district's goals and missions.

· Always maintain a professional image while always setting a good example

· Always work for the betterment of the district

· Embrace and develop community relations and be responsive to the requests and needs of citizens.

· Always maintain positive and constructive written and oral communication skills

Position Summary:

The Fire Prevention Administrative Assistant/Permit Tech shall perform administrative and office support activities for the Fire Prevention Bureau. This person may also support the Deputy Chief, Divisional Chief, or other Senior Staff Members as needed.

Immediate Supervisor:

The Fire Prevention Administrative Assistant/Permit Tech shall work under the direct supervision of the Fire Marshal.

Supervisory Authority:

This position has no supervisory functions.

Objectives:

· Knowledge of and the ability to apply the principles of business office practices and procedures, including business writing and mathematics; report and correspondence development; records management; and basic bookkeeping.

· Ability to effectively use and assist co-workers with the current versions of the district’s hardware and software applications.

· Above average verbal and written communication skills.

· Ability to communicate and interact effectively and professionally with customers and co-workers.

· Understand confidentiality and privacy laws.

· Ability to manage multiple projects simultaneously, respond to changing priorities, and work with frequent interruptions.

Primary Duties and Responsibilities:

The following duties are an overview of this position's primary duties and responsibilities and should not be considered an all-inclusive list.

· Provides clerical support to all functions of the Fire Prevention Bureau.

· Supports and completes processes related to plan submittal and review, fee collection, permit issuance, and scheduling associated meetings and inspections.

· Enter and update information in the district’s electronic databases utilized to process and track permits and occupancy information.

· Serve as a first point of contact for external customers.

· Assist customers in person, over the phone, and by email by answering procedural and technical questions related to the services offered by the Fire Prevention Bureau.

· Periodically audit database information to track uncollected permits and fees, check for quality and completeness of database fields and produce reports.

· Assists in the creation and upkeep of forms and documents utilized by the Fire Prevention Bureau and external customers.

· Performs general administrative support, including but not limited to filing and archiving, mail sorting/distribution, ordering office supplies, managing petty cash, and greeting and directing customers.

· Attend educational classes and training courses on job-related topics.

· Assist with annual recognition and fundraising events.

· Serve as backup support for the district’s receptionist functions as needed.

· Perform other duties as assigned.

Minimum Experience/Qualifications:

The Fire Prevention Administrative Assistant/Permit Tech position will focus on qualified candidates who seek to be part of a professional, progressive organization that values people and who they are.

· High School diploma or GED

· Possess a valid State of Colorado Driver’s License and a satisfactory driving record

· Two (2) years of progressively greater responsibility with administrative secretarial work

· CPR certification within one (1) year of hire

· Microsoft Office Specialist certification within one (1) year of hire

Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Desirable Requirements

• Knowledge of fire district functions, practices, and procedures
• Associate’s degree or higher in a related field such as business management, administrative, or public service.
• Previous experience as a permit technician for a government agency and certified as an ICC Permit Technician.
• Ability to read, write, speak, and understand Spanish language.

Working Environment/Physical Requirements:

· A substantial portion of this position will involve sedentary, administrative work in an office environment.

· This position requires the ability to sit for extended periods and frequent pushing, pulling, pinching, griping, reaching overhead, reaching away from body, and repetitive motions. Standing, walking, kneeling, stooping, bending, lifting 25 lbs. on a regular basis, and squatting also will be required as necessary to perform the duties of the position.

· Requires frequent use of senses, including sight, touch, hearing, and speaking.

· Requires daily presence in the office during normal business hours.

· Work will involve periods of high mental and/or emotional stress

· This position requires the ability to read, write, speak, and understand the English language at a level adequate to perform the job.

· Must be able to work evenings, weekends, and holidays on occasion as needed.

ACFR Benefits:

ACFR's benefits package includes sixteen hours of sick leave per month, vacation pay, paid holidays, enrollment in the State-wide firefighter pension plan (12% employee/10.5% employer contribution), the option to enroll and contribute to the 457/Roth retirement savings plan, a department 457 match up to 4%, longevity pay starting at five years of employment, higher education reimbursement, vision, dental, health, and life insurance.

Salary for Fire Prevention Administrative Assistant/Permit Tech ranges from: $69,000 - $85,000.

If you are interested in applying for the Fire Prevention Administrative Assistant/Permit Tech role with Adams County Fire Rescue, please follow the directions below:

Application Packet Requirements – Must be in the following order:

· Adams County Fire Rescue - Application

· A cover letter which outlines your interest and qualifications

· Resume- may not be more than two pages

· High School Diploma/GED or Higher Education Degree

· Valid CPR certification – if applicable

· Copy of valid driver’s license

· Copy of driving record for the past five years

The Complete Application packet (1 PDF file) must be emailed directly to Careers@acfpd.org with the subject line “ACFR Fire Prevention Administrative Assistant/Permit Tech—Application.”

**Incomplete/unorganized application packets will be automatically disqualified**

Questions may be directed through Careers@acfpd.org

Application deadline will close on March 28, 2025 @ 1700.

Job Type: Full-time

Pay: $69,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: In person

Salary : $69,000 - $85,000