What are the responsibilities and job description for the Legal Administrative Manager position at Adams & Martin Group?

Position Overview

Adams & Martin Group has partnered with a prestigious law firm to find an experienced Legal Administrative Manager to support three of their office locations. This key role is based in Denver and involves overseeing the day-to-day management of a 20 member secretarial support team, including Legal Administrative Assistants, Legal Executive Assistants, and Administrative Coordinators. This position offers a dynamic and exciting opportunity to contribute to the firm's continued success by implementing innovative strategies and practices.

Responsibilities

Operations :

Maintain an in-office work schedule and manage overtime as needed.
Ensure appropriate coverage for the Secretarial Team from Monday to Friday, including weekends when necessary.
Oversee attorney / secretary assignments, including reassignments and new hires.
Coordinate back-up assignments for absences and schedule additional support as needed.
Review and approve timecards, confirming time off and overtime.
Manage vacation and personal leave requests and assign desk coverage appropriately.
Perform other duties as assigned by the Directors of Administration.

Staff :

Develop strong, trusting relationships with secretarial staff through daily engagement.

Recruit and onboard new team members, managing all aspects of the hiring process.

Conduct performance evaluations and manage employee relations, coaching, and documentation.

Coordinate orientation schedules and assign peer mentors to new hires.

Identify and implement training and development programs for the department.

Lead quarterly team meetings and coordinate social events and team participation in office functions.

Budget and Expenses :

Prepare and manage the department's annual budget, reporting on variances.

Approve expenses and manage non-client related overtime for the Secretarial Team.

Seek and suggest value engineering opportunities.

Requirements

Minimum of 5 years of supervisory / managerial experience in a law firm setting.

Prior experience conducting performance evaluations, handling employee relations issues, and training / onboarding new hires.

A bachelor's degree is strongly preferred. Equivalent experience is also accepted.

Must CURRENTLY reside in the Denver metropolitan area. Out of state applicants will not be considered.

Qualifications

Proven people management skills with experience managing and developing secretarial teams.

Strong verbal and written communication skills with an impartial management style.

Self-motivated with the ability to work autonomously and solve problems independently.

Strong analytical, organizational, and presentation skills.

Calm and effective under pressure, with a proactive and solutions-driven approach.

Ability to build and maintain team morale and create a sense of community.

Excellent attention to detail and ability to maintain confidentiality.

Compensation and Benefits

The annual compensation range for this position is $120-140k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care, retirement benefits, paid days off including sick and vacation time, parental leave, basic life insurance, Flexible Spending Accounts, as well as discretionary, performance-based bonuses.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Salary : $120,000 - $140,000

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