What are the responsibilities and job description for the Office Manager position at Adams Ranch, Inc.?
Company Description:
Founded in 1937, Adams Ranch is a fourth-generation, family-owned cattle business headquartered in Fort Pierce, Florida. Operating across approximately 40,000 acres in St. Lucie, Madison, Okeechobee, and Osceola Counties, we are recognized as a leading cow-calf ranch in the United States. We seek an experienced Office Manager to join our small team of 20-25 employees and contribute to the ongoing success and legacy of Adams Ranch.
Role Description:
The Office Manager will play a key role in ensuring the efficient operation of the Adams Ranch office. Reporting directly to the Chief Executive Officer (CEO), this full-time position requires a highly organized and adaptable professional who thrives in a dynamic environment. The ideal candidate will have excellent multitasking abilities, strong communication skills, and experience managing administrative, financial, and human resources functions. If you are a proactive and detail-oriented professional looking to contribute to a well-established and respected ranching operation, we encourage you to apply for this exciting opportunity at Adams Ranch.
Key Responsibilities:
- Maintain organization operating practices and record-keeping systems
- Work closely with the bookkeeper to oversee financial operations
- Track stocks and investments, including dividends, buying/selling, and gains/losses, and properly record them in QuickBooks
- Serve as Human Resource Director, maintaining all personnel files and handling HR-related tasks
- Oversee and assist with employee benefit programs, including health insurance, profit-sharing accounts, vacation time, etc.
- Plan and coordinate company meetings and events, including Board of Directors meetings, Stockholder meetings, and the annual Bull Sale event
- Act as the primary liaison for the Adams Ranch Board of Directors and Stockholders, managing board member terms, scheduling meetings, preparing materials, and recording meeting minutes
- Manage office communications and correspondence
- Support the CEO with special projects and other administrative tasks as needed
Education and Experience:
- High school diploma or equivalent required; additional education in business administration, accounting, or a related field is a plus
- Minimum 3 years of proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
Knowledge, Skills, Abilities:
- Familiarity with Quickbooks Online and financial reporting
- Familiarity with processing payroll through ADP, and all aspects of payroll management
- Understanding of real estate financials, accounts payable, bank reconciliations, and sales tax reporting
- Proficiency in Microsoft Office Suite and/or Google Workspace
- Strong multitasking, organizational skills, and time management
- Excellent written and verbal communication skills
- Ability to interact professionally with corporate offices, business leaders, and external stakeholders
Preferred Experience (Helpful but Not Required):
- Agriculture/ranch office experience, particularly in cattle operations
- Human Resource experience
- Event Management experience
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $50,000 - $60,000
