What are the responsibilities and job description for the Office Manager - Conshohocken, PA position at Adapt Health LLC?
Description
Position Summary:
The Office Manager will oversee the daily operations of the Conshohocken office, ensuring a smooth and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and supporting the team to achieve organizational goals. This person will play integral role in moving to our new office Headquarters.
Essential Functions and Job Responsibilities:
- Manage and oversee daily office operations and ensure the Conshohocken office runs smoothly.
- Order office supplies, manage inventory, and coordinate maintenance of office equipment.
- Coordinate and support staff, ensuring efficient workflow and task completion.
- Handle communication with vendors, clients and internal teams.
- Address and resolve any office-related issues or emergencies promptly.
- Assist with the organization of company events and functions.
- Maintain patient confidentiality and function within the guidelines of HIPAA.
- Completes assigned compliance training and other educational programs as required.
- Maintains compliant with AdaptHealth’s Compliance Program and applicable company policies, procedures, and patient protocols.
- Perform other related duties as assigned and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.
Competency, Skills, and Abilities:
- Exceptional organizational and time management skills.
- Excellent ability to communicate both verbally and in writing.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle multiple tasks simultaneously and work under pressure.
- High level of discretion and professionalism in handling confidential information.
- Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team.
- Analytical and problem-solving skills with attention to detail
- Decision Making
- Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.
Requirements
Education and Experience Requirements:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3 years of experience in office management or a related administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
Physical Demands and Work Environment:
- Work environment will be stressful at times, as overall office activities and work levels fluctuate.
- Must be able to bend, stoop, stretch, stand, and sit for extended periods of time.
- Subject to long periods of sitting and exposure to computer screen.
- Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use.
- Metal ability to work in a fast-paced work environment.
- Must be able to lift 30 pounds as needed.
- May be exposed to angry or irate customers or patients.
- Excellent ability to effectively communicate both verbally and written with internal and external customers with the ability to demonstrate empathy, compassion, courtesy, and respect for privacy.
- Physical and mental ability to analyze data, problem solving and critical thinking.
- Mental ability to demonstrate empathy, compassion, courtesy, and respect for privacy.
- Ability to work after non-business hours as needed and travel as needed.
