What are the responsibilities and job description for the Administrative Assistant position at Adaptive Prosthetics & Orthotics?
About the Role:
The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support to the team. This position is responsible for managing schedules, coordinating meetings, and handling travel arrangements, which are essential for maintaining productivity and efficiency. The ideal candidate will be the first point of contact for both internal and external communications, requiring excellent interpersonal skills and professionalism. Additionally, the Administrative Assistant will maintain organized records and files, ensuring that important documents are easily accessible. Ultimately, this role is vital in creating a well-organized work environment that allows our team to focus on their core responsibilities.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications:
- Associate's degree in business administration or a related field.
- Experience with office management software and tools.
- Familiarity with basic accounting principles.
Responsibilities:
- Manage and maintain calendars for team members, scheduling appointments and meetings as necessary.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Answer and direct multi-line phone calls, providing information and assistance to callers.
- Organize and maintain office records and files, ensuring that all documents are up-to-date and easily retrievable.
- Arrange meetings, including preparing agendas, taking minutes, and following up on action items.
Skills:
The required skills for this position, such as general administrative abilities and calendar management, are utilized daily to ensure that the office runs smoothly. The candidate will use their clerical skills to maintain organized records and manage correspondence effectively. Travel arrangements require attention to detail and the ability to coordinate multiple schedules, showcasing strong organizational skills. Proficiency in handling a multi-line phone system is essential for managing communications efficiently. Overall, the combination of these skills will enable the Administrative Assistant to support the team effectively and contribute to a productive work environment.
