Office Manager

Job Title: Office Manager

Location: Lincolnwood, Il

Position Type: Full-Time

About us: Rhodian Group is a leading provider of managed IT and cybersecurity services that help businesses do more with less risk. We pride ourselves on fostering a collaborative and supportive work environment where every team member can thrive. As we continue to grow, we are seeking an experienced and organized Office Manager to join our team and contribute to our ongoing success.

Job Description: We are looking for a dedicated Office Manager to oversee the administrative operations of our office. The ideal candidate will be responsible for handling a wide range of administrative tasks to ensure the smooth functioning of our workplace. From managing employee onboarding and offboarding processes to coordinating travel arrangements and ordering office supplies, the Office Manager plays a crucial role in supporting the daily operations of our company.

Responsibilities:

1. Administrative Support:
   1. Manage Reception area and serve as the first point of contact for visitors and callers.
   2. Handle incoming and outgoing correspondence, including mail, emails and phone calls.
   3. Maintain office files, records and databases, ensuring accuracy and confidentiality.
2. Supply Management:
   1. Monitor inventory levels of office and kitchen supplies and place orders as needed to maintain adequate stock.
   2. Work with vendors to negotiate pricing and ensure timely delivery of supplies and equipment.
3. Vendor Management:
   1. Work with external vendors and service providers to ensure timely delivery of goods and services.
   2. Manage vendor contracts, help negotiate pricing and evaluate vendor performance.
   3. Process invoices and reconcile billing discrepancies in collaboration with the finance team.
4. Event Coordination:
   1. Plan and organize company events, meetings, and conferences, including venue selection, catering arrangements, and logistical support.
   2. Assist with travel arrangements for employees attending offsite meetings or events.
5. Logistical Support:
   1. Assist in planning and coordinating offsite meetings and events, including venue selection, catering arrangements, and audiovisual setup.
   2. Provide administrative support to other departments as needed, including scheduling meetings, preparing documents, and handling correspondence.
6. Employee Support:
   1. Assist with the recruitment process by scheduling interviews, coordinating candidate communications, and preparing interview materials.
   2. Coordinate the onboarding process for new employees, including preparing necessary paperwork and conducting orientations.
   3. Assist employees with benefit enrollment and inquiries, including healthcare insurance, life insurance, 401K, and other associate benefit programs.
   4. Maintain accurate records of employee benefits and ensure compliance with company policies and regulations.
   5. Organize and conduct new employee orientation sessions to introduce new hires to company policies, procedures, and culture.
   6. Serve as a point of contact for new employees, addressing any questions or concerns they may have during their transition period.
7. Travel Arrangements:
   1. Coordinate travel arrangements for employees, including booking flights, accommodations and transportation as needed.
   2. Ensure travel itineraries are communicated effectively and all arrangements are made in accordance with company policies and budget guidelines.

Qualifications:

• Proven experience as an Office Manager or similar administrative role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Knowledge of basic HR practices and office management procedures.

Education and Experience:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Minimum of 4 years of relevant work experience in office administration or similar roles.

Benefits:

• Paid time off
• Health insurance
• Life insurance
• 401(k) Plan

Salary : $75,000