What are the responsibilities and job description for the Office Administrative Assistant position at Adara Communities?
Job Summary:
The Financial Administrative Assistant will play a critical role in supporting our executives by managing financial reports, conducting detailed analyses, and ensuring the smooth operation of administrative tasks to multiple companies. The ideal candidate will have a strong foundation in finance and accounting, with the ability to handle confidential information with discretion.
Why Adara Communities:
Adara was envisioned and created from 40 years of experience and incorporated with the determination and vision to join cutting edge technology with customer service. Adara's philosophy in taking care of our customers and our associates while considering the best interests of the investors and community at large, believe that each member of our team truly makes our work successful. With everyone's commitment, anything is a possibility.
Key Responsibilities of the Financial Administrative Assistant:
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing reports.
- Experience in real estate or investments is preferred
- Assist in the preparation of financial documents, including budgets, forecasts, and financial statements.
- Conduct detailed financial analysis and provide insights to support executive decision-making.
- Coordinate and manage special projects related to finance, accounting, and real estate.
- Prepare and manage correspondence, presentations, and reports related to financial and real estate matters.
- Liaise with internal departments and external stakeholders, including vendors, clients, and financial institutions.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Assist in coordinating real estate transactions, property management tasks, and related documentation.
- Manage travel arrangements, expense reports, and other administrative tasks as required.
Qualifications of the Financial Administrative Assistant:
- Experience as an Executive Assistant or similar, with a focus on finance and accounting.
- Bachelor's degree in Finance, Accounting, Business Administration, or related field experience preferred
- Strong knowledge of financial principles, accounting practices, and financial reporting.
- Experience in the real estate industry or property management is highly preferred.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software.
- Exceptional organizational skills with a keen eye for detail.
- Excellent written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and the ability to think strategically.
Salary : $45,000 - $50,000
