Accounts Payable Lead

Summary A successful employee of the Accounts Payable Lead position is responsible for oversight, supervision, preparation, and processing of all weekly vendor payments, tax payments, and oversight of all Contract Investigator payments. This position will work closely with and communicate with Contract Investigators to ensure compliance with assigned hours and allocated funds to ensure timely completion of work and reimbursement for services. This position will follow ADC LTD NM policies and procedures set forth to ensure Investigator reimbursements are within case work guidelines. The employee will have general overview of the Roadrunner System and processes. This position will be responsible for daily accounts payable invoice distribution for approval of expenses by appropriate manager. They will be responsible for review and proper assignment of general ledger cost codes for all invoices. This position will be responsible for timely preparation, processing and payment of all vendor invoices. Position will be responsible for timely processing of invoices to prevent finance charges for late payments.  The employee must be detail oriented, accurate, reliable with strong communication skills, and willing to learn and adapt to new processes and changes as needed.  Position will work with vendors and employees to ensure that timely payments are made and invoice issues are resolved if any. This role will be a team player and assist with other Accounting Department responsibilities as required.    Essential Tasks (minimum requirements) to be performed with or without reasonable accommodation    Oversight of processing of daily incoming and outgoing mail. Review, coding, and distribution of invoices for approval by department managers. Implement daily voucher postings and accrued AP Maintain accrual basis accounting Effectively communicate with Vendors on payment and invoicing issues. Daily review and input of all incoming vendor invoices. Direct daily activities of the Accounts Payable Department Review and post voucher distributions entered Daily. Processing of at a minimum, a weekly check run. Processing of manual checks or on demand checks as requested. Review and understand vendor payment terms to ensure discounts are not lost or late payment incurred Review and enter re-curing payments Post Accounts Payable related expenses (Journal Entries/General Ledger) after review Implement and maintain ACH deposit system for all vendors. Prepare and maintain Standard Operating Procedures for Accounts Payable department Audit support as needed Perform all other duties, as assigned   Education, Experience and Skills While in process of obtaining Top Secret clearance, must be able to obtain interim clearance and/or agency approvals. Upon receipt of Top-Secret clearance, must be able to maintain active Top-Secret clearance and all agency approvals required of their position.   Bachelors degree preferred Ability to effectively learn a company-specific accounting system Cost Point experience is preferred Strong customer service skills Strong interpersonal communication skills Adherence with Generally Accepted Accounting Principles (GAAP) Quick Learner and Adaptable to Different Situations Ability to handle sensitive and confidential information Strong work ethic and a team player 7-10 years minimum experience in Accounts Payable processing and oversight Proficient computer skills including Microsoft Office Advanced working knowledge of Excel. Excellent attention to detail Reliable, Accurate, and proficient with data entry Excellent written and verbal communication skills Strong Analytical Skills   Supervisory Responsibility This position does not carry any supervisory responsibilities   Work Authorization/Security Clearance Employment is contingent upon the successful results of a background check and drug screen. In addition to the completion of a federal background investigation and while in the process of obtaining a Top-Secret Clearance, must be able to obtain an interim clearance and/or appropriate agency approvals. Upon receipt of Top-Secret clearance, must be able to maintain active Top-Secret clearance and all agency approvals required of their position.   Position Type/Expected Hours of Work This is a full-time position. Days of work are Monday through Friday, schedule to be determined between the core hours of 6:30 a.m. MST and 6:00 p.m. MST. Evening and weekend shifts may be required.   Telework Eligibility ADC offers full-time, hybrid and emergency telework arrangements for eligible employees when strategic priorities, specific work requirements and the employee and supervisor are suited for such an arrangement. Guidelines have been established to assist the employee in efficient production of their job duties and sets forth the expectations to be followed if a regular full-time, hybrid or emergency telework arrangement is approved.   Work Environment & Physical Demands While performing the duties of this job, the employee regularly works in an office setting. This role routinely uses standard office equipment. The employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee will frequently be required to have prolonged periods sitting at a desk, working on a computer and using the phone.   Probation Six-month probation at start of initial employment and/or when position is new for the employee.   Travel No travel required   Benefits Full benefit package as outlined per ADC policies and procedures.   ADC LTD NM is an Equal Employment Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law.   Given the changing nature of requirements, responsibilities, rules and duties, the expectations and qualifications listed in this job description may not fully express the position's structure. ADC LTD NM is not responsible for any errors or omissions that may be expressed with the information provided.

Salary : $28