Bookkeeper

Job Summary:

The Bookkeeper will play a vital role in supporting the company's financial operations by ensuring the accurate and timely processing of payroll, managing AR/AP, and maintaining the general ledger. This position requires expertise in ADP payroll systems, along with a strong understanding of accounting principles and hands-on experience in AR, AP, and GL functions. The ideal candidate will be proactive, organized, and able to work well in a fast-paced environment.

Key Responsibilities:

Payroll Processing:

• Process and manage bi-weekly/monthly payroll using ADP, ensuring accuracy and compliance with company policies and local, state, and federal regulations.
• Maintain employee records in ADP, including new hires, terminations, changes in pay, deductions, and benefits.
• Ensure accurate tax withholding, benefits deductions, and other payroll-related calculations.
• Review and resolve payroll discrepancies and respond to employee payroll inquiries in a timely manner.
• Prepare payroll-related reports and assist with year-end processing (W-2s, 1099s, etc.).

Accounts Receivable (AR):

• Monitor and manage customer accounts, ensuring timely invoicing, payments, and collections.
• Process and apply incoming payments, including checks, ACH, and credit card transactions.
• Reconcile AR accounts and follow up on overdue invoices to ensure prompt collections.
• Generate AR reports and assist with month-end closing activities related to receivables.

Accounts Payable (AP):

• Process and manage vendor invoices, ensuring accuracy and timely payment.
• Maintain the AP ledger and reconcile vendor statements.
• Ensure compliance with company policies and procedures regarding approvals and payments.
• Manage the payment cycle (checks, ACH, and credit card payments) and assist with vendor inquiries.

General Ledger (GL):

• Assist with the preparation and maintenance of the general ledger by ensuring proper journal entries for all financial transactions.
• Perform month-end reconciliations for all accounts, ensuring accuracy and timely reporting.
• Assist with financial statement preparation and ensure compliance with accounting standards (GAAP).
• Provide support during audits by preparing necessary schedules and reports for external auditors.

Process Improvement & Reporting:

• Assist in developing and improving internal processes for payroll, AR/AP, and GL activities to enhance efficiency and accuracy.
• Generate various financial reports, such as cash flow, balance sheets, and profit & loss statements, for management review.
• Assist in budgeting and forecasting by providing necessary data and insights from financial transactions.

Required Qualifications:

• Associate’s degree in Accounting, Finance, or a related field (Bachelor’s degree preferred).
• 3 years of experience in bookkeeping, including payroll, AR/AP, and GL.
• Proficiency in ADP payroll software, with a solid understanding of payroll processing and tax compliance.
• Strong experience with AR/AP processes and general ledger maintenance.
• Solid knowledge of accounting principles and practices.
• High proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas) and accounting software (QuickBooks, Xero, or similar).
• Excellent organizational skills and attention to detail.
• Strong communication skills, with the ability to interact effectively with employees, vendors, and management.