Executive Assistant (Marketing Team)

Job Title: Executive Assistant (Marketing Team)

Location: Washington, DC (Hybrid – Onsite when executives are in the office)

Industry: Travel & Hospitality

Pay: $39 - $42/hour

Type: Contract (6-month contract with potential to convert)

Work Schedule: 40 hours/week

Background Check: 7-year criminal (local, state, federal) references required

About Our Client:

A leading destination marketing organization is seeking an Executive Assistant to provide high-level administrative support to its Marketing Senior Leadership team. This role is ideal for a highly organized and proactive individual with exceptional administrative skills, particularly in the travel and hospitality sectors.

Job Description:

The Executive Assistant will support senior marketing executives, ensuring seamless coordination of schedules, travel, and key organizational initiatives. This role requires discretion, attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Manage executives’ calendars, schedule meetings, and coordinate appointments.
• Process expense reports, invoices, and reconcile corporate credit cards.
• Arrange complex travel plans, create detailed itineraries, and update schedules accordingly.
• Answer and field incoming phone calls for senior leaders.
• Coordinate internal and external meetings, including logistics, room scheduling, and guest greeting.
• Organize and facilitate departmental activities, board meetings, and HQ events.
• Handle confidential and sensitive information with discretion.
• Draft and edit high-level communications, reports, and presentations.
• Monitor media clipping services and generate press summaries.
• Maintain databases, spreadsheets, and document repositories for tracking projects and reporting.
  
  

Qualifications:

• 7 years of administrative assistant experience, including 5 years supporting senior executives.
• Experience in travel and/or hospitality industries is strongly preferred.
• Bachelor’s degree in administration, communications, or related field (or equivalent experience).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur.
• Strong organizational and time management skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Experience coordinating high-profile meetings and events.
  
  

Perks:

• Opportunity to work for a high-profile destination marketing organization.
• Engaging and collaborative work environment.
• Hybrid flexibility with a modern office setting in downtown DC.
• Networking opportunities with key leaders in the travel and tourism industry.
  
  

This Company is an Equal Opportunity Employer. They provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.