Administrative Services Coordinator

Job Description:

We are seeking a highly organized and motivated Administrative Services Coordinator to join our team in West Salem, Ohio. As an Administrative Services Coordinator, you will provide administrative support to various departments, greet visitors professionally, and address inquiries and resolve issues promptly.

About the Role:

The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite, and have experience in front-desk responsibilities and administrative tasks. You will be responsible for maintaining filing systems, overseeing the ordering of supplies, and facilitating smooth interdepartmental communication.

Duties & Responsibilities:

• Prepare and edit correspondence, reports, and presentations for various departments.
• Provide exceptional customer service to visitors, addressing inquiries and resolving issues promptly.
• Maintain accurate and up-to-date filing systems and order supplies as needed.
• Routinely check and respond to voicemails, emails, and physical mail.
• Coordinate meetings, appointments, and events, preparing agendas and materials as needed.
• Ensure that all departmental websites are current and relevant.
• Collaborate with team members to enhance office efficiency and implement new systems and procedures.
• Liaise with external vendors for office services and maintenance of equipment.
• Address any issues or concerns promptly and escalate them to management when necessary.
• Perform other administrative tasks as assigned.

Requirements:

• High school diploma required; associate degree or higher preferred.
• At least 1 year of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and familiar with office equipment.
• Ability to multitask and prioritize effectively.
• Self-motivated, proactive, and able to work independently.
• Strong organizational and time-management skills.