What are the responsibilities and job description for the Behavioral Health Support Staff Supervisor - West Phoenix position at Adelante?
Behavioral Health Support Staff Supervisor - West PhoenixJob DetailsJob LocationAdelante Healthcare West Phoenix - Phoenix, AZPosition TypeFull TimeEducation LevelHS Diploma from accredited schoolJob CategoryHealth CareDescriptionPOSITION SUMMARYThe Behavioral Health Support Staff Supervisor is a leadership role, responsible for the facilitation and education on the Behavioral Health support staff workflow while also acting as the liaison between both front-office and back-office staff. The Behavioral Health Support Staff Supervisor maintains close contact when it comes to the functionality of the support staff and has a thorough knowledge and understanding of the expectations outlined in a Behavioral Health Medical Assistant role. The Behavioral Health Support Staff Supervisor will maintain the highest level of professionalism and performance. This position has the responsibility of providing operational leadership within an assigned clinic(s), assuring operational, clinical, and service quality, regulatory compliance, financial performance, budget achievement and growth. This individual works in collaboration with the BH Area Operations Manager to implement and oversee initiatives and strategies of the company.EXPECTATIONSEvery Adelante Leader will strive to maximize the performance and contribution of each team member within Adelante Healthcare and the community that we serve every day. Leaders will set clear performance expectations, provide on-going feedback and coaching to improve results and outcomes and provide regular performance evaluations. Leaders are also expected work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and model for all other employees the highest standards of personal integrity, professionalism, and competence.OUR CORE VALUESCompassionExcellenceIntegrityLearningRespectSustainabilityQualificationsESSENTIAL SKILLS AND EXPERIENCEHigh school diploma or GED from an accredited institutionGraduation from an approved medical assistant training program with three (3) or more years’ experienceCertification as a Medical Assistant is a plusCertification to perform cardiopulmonary Resuscitation for the Health Care Professional (CPR) and AED through courses that follow the guidelines from the American Heart Association and Red CrossValid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locationsMinimum one (1) year of supervisory or leadership experience in a medical office team and / or approved development planDemonstrated ability in implementing the principles and practices of supervisionAbility to multi-task and work effectively in a high-stress and fast-moving environmentEffective communication demonstrated by ability to read, interpret, comprehend and comply with written and verbal communicationProficient mathematical skills for use in a healthcare settingAbility to problem solve in situations both independently or with support from team and / or leadershipDemonstrated computer efficiency to include Windows, MS Office and Patient Management System (electronic medical record)Must have reliable transportation that can meet any operational reassignments of the organization during the workday. If employee is driving during work hours, the employee is required to possess a valid driver’s license and must be in compliance with Arizona vehicle insurance requirementsNONESSENTIAL SKILLS AND EXPERIENCEAbility to communicate in more than one language is a plus (English / Spanish preferred)The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.POSITION REPONSIBILITIES / ESSENTIALPrepares for the patient appointment by reviewing and updating patient records prior to patient arrivalOversees scheduling of BH support staff and arranging appropriate coverage as neededCompletes timesheet for direct reports in a timely mannerInterviews patients to obtain reasons for visit : chief complaint, and document in electronic medical record following MA workflow protocols for intake of patientObtains and records the patients’ vital signs according to protocol for patients’ ageCommunicates with BH Area Operations Manager as situations arise which impact the day-to-day functionality of the BH support staffPrepares exam room and patient for the type of exam / procedure to be performedMaintains patient confidentiality following all HIPAA policies and proceduresDocuments accurately all patient information in electronic health recordCommunicates in a timely and professional manner with patients and other members of the care team at all timesUnderstands and utilizes principles of universal protocols and National Patient Safety GoalsReviews patient plan and educates patient on discharge instructionsEvaluates problems, situations or issues presented and understands priority while assisting with resolution using critical thinking and problem-solving skillsBuilds and manages schedules in NextGen for assigned Behavioral Health TherapistsParticipates in orientation, mentoring, and training of staffADDITIONAL POSITION REPONSIBILITIES / ESSENTIALServes as subject matter expert for all Behavioral Health Support Staff team membersParticipates in regulatory reviews, audits, and process improvement projectsParticipates with interviewing, selection, training, and performance appraisalsProvides staffing for coverage needs as assignedCoordinates workflow and staff schedules to ensure coverageCompletes communication circle with patients and other customersParticipates in ordering of supplies and inventory managementParticipates in assigned committees or work group meetings and ensures attendance or designates another attendee to act as representativeInitiates requests for maintenance of equipment and facilities as neededPerforms other duties as requested or assignedPCMHAll employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees will maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.Adherence to Compliance and Code of ConductAll employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.Physical Demands and Work EnvironmentThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical demands : While performing the duties of this job, the employee may be required to sit for long periods of time, stand; walk; use hands to handle or feel objects, tools, or controls; reach with hands and arms; climb steps / stairs; balance; stoop; kneel; crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. The employee must frequently lift and / or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Work environment : While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites. The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.In any organization or job, changes take place over time. Although an effort will be made to keep job-related information current, this is not an all-inclusive list of job responsibilities. Adelante Healthcare, Inc. reserves the right to revise or change job duties and responsibilities as the business need arises. In compliance withEEOC 29 CFR part 1630, if the essential functions of this position cannot be performed in a satisfactory manner by the employee, further accommodations shall be made if it does not constitute undue hardships upon this organization.
