HR Coordinator - Payroll and Benefits

Job Description

Job Description

Job Summary :

The HR Coordinator assigned to Payroll and Benefits is responsible for assisting in the completion the organization's payroll and benefits functions, ensuring accurate and timely payroll processing, and effective administration of employee benefits programs. This role involves coordinating with various departments and ensuring compliance with relevant regulations. The Payroll and Benefits Unit plays a crucial role in supporting employee well-being and satisfaction while maintaining the integrity and confidentiality of payroll and benefits data. HR Payroll and benefit coordinator assists HR Manager in payroll, workers compensation, OSHA reporting, Family Medical Leave (FMLA) and health benefits. Incumbent will have excellent attention to detail, and the ability to manage complex data and systems effectively. They play a crucial role in ensuring the accuracy and compliance of the organization’s payroll and benefit functions.

Supervision Received :

Receives general direction from Human Resources Manager. May receive direction from the Director of Human Resources or Assistant Human Resources Director.

Supervision exercised :

No supervision exercised. May lead projects.

Duties and responsibilities :

• Advises agency leadership on human resources payroll related matters
• Communicates with leadership, Directors, Managers and Supervisors and other interested parties to ensure cooperative relationships;
• Partners with and is accountable for successful relationships with Human Resources Managers and other stakeholders, to appropriately leverage solutions for human resources needs;
• Process the end-to-end payroll functions, ensuring accurate and timely payment of salaries, wages, bonuses, and deductions.
• Verify and audit payroll calculations, timesheets, and employee records to ensure compliance with company policies and legal requirements.
• Resolve payroll discrepancies and address employee inquiries related to payroll.
• Understand and troubleshoot employee questions as it relates to the administration of employee benefits programs, including health insurance, and other voluntary benefits.
• Process benefits, changes, and terminations, ensuring accurate and timely processing.
• Serve as the primary point of contact for employees regarding benefits inquiries and issues.
• Process the administration of workers compensation program and related functions, such as, OSHA logs and United Heartland meetings.
• Ensure compliance with federal, state, and local payroll, wage, hour, and benefits laws and regulations.
• Stay updated on changes in payroll and benefits regulations, implementing necessary updates to processes and systems.
• Prepare and file required payroll and benefits reports and documentation.
• Maintain accurate records and documentation for audit purposes and ensure compliance with record-keeping requirements.
• Educate employees on payroll and benefits processes, policies, and procedures.
• Communicate payroll and benefits-related updates and changes to relevant stakeholders.

Knowledge, Skills and Abilities

EDUCATION, EXPERIENCE AND OTHER QUALIFICATIONS :

four (4) years of experience in a combination of human resources, payroll and education. College training in a closely related field, business administration, human resources, psychology may be substituted for the experience on the basis of fifteen (15) semester hours equaling one-half (1 / 2) year of experience to a maximum of four (4) years

Acknowledgement :

A job description is not meant to be all inclusive of every task and / or responsibility