Administrative Assistant

Job Department/School Derner School of Psychology FT/PT/Temp Full time Location Garden City, N.Y. Derner School of Psychology JOB SUMMARY: Provide clerical and administrative support for the department chair and faculty in the Undergraduate Psychology program and the Neuroscience program in the Derner School of Psychology. Will also be responsible for travel reimbursement for the entire School. Title Position Reports To: Derner School of Psychology’s Associate Dean for Foundational Psychology & Faculty Involvement, Undergraduate Psychology and Neuroscience Director, Associate Dean for Professional Psychology & Student Advancement, and the Dean of the School of Psychology SALARY INFORMATION: In compliance with New York’s Pay Transparency Act, the salary for this union position is $42,508. Pre-employment assessment on Microsoft Word and/or Excel will be conducted. Our union positions have excellent benefits including Tuition Remission for the employee, spouse and dependent children. For a list of benefits provided to employees, please click here. DERNER SCHOOL OF PSYCHOLOGY (CROSS-PROGRAM RESPONSIBILTIES): 1. Make travel arrangements for faculty, graduate/undergraduate students, interviewees and university guests. 2. Prepare reimbursement for travels from Faculty and Students and process those. UNDERGRADUATE DEPARTMENTS (PSYCHOLOGY AND NEUROSCIENCE): 1. Coordinate all internship-related issues with the internship instructor and the internship sites. 2. Coordinate Emerging Scholars Program with Faculty co-chairs, advisors, and graduate assistants. Send emails, set meetings and events, assist with application process, assist students with travel and conference needs, prepare reimbursement for students. 3. Welcome new students to the major/minor with emails and assign students to Psychology faculty advisers. 4. Work with the Director of the Neuroscience program to coordinate program needs. 5. Assist with arrangements for special events, such as conferences, seminars, guest lectures, fairs, community or fundraising events. Support responsibilities may involve reservation of rooms, travel arrangements, catering services, informing the relevant departments/units, preparation and dissemination of materials, etc. (e.g., Psychology Day, Psi Chi Colloquia, etc.). 6. Perform administrative assistant/support services related to faculty and staff searches. 7. Process purchase orders and supply orders; verify deliveries. 8. Provide other administrative support as needed (e.g., compose and respond to routine correspondence, address student concerns, etc.). REQUIREMENTS: Proficiency in use of Google Suite (Email, Calendar, Drive, Forms, Sheets and Shared documents and drives) and Office suite (Word, Publisher, Excel and Mail-Merge functions). Proficiency in the use of Zoom. Ability to prioritize workload according to volume, urgency, etc. Good organization skills and attention to detail. Good interpersonal skills. Ability to handle multiple tasks effectively and accurately. Ability to be discrete and maintain high confidentiality on a wide range of issues. Good verbal and writing skills. Knowledge of University policies and procedures. Ability to work with students and colleagues in a diverse environment. PHYSICAL REQUIREMENTS: 1. Ability to sit at a desk for long periods of time. 2. Ability to work on a computer for long periods of time. EDUCATIONAL/EXPERIENCE REQUIREMENTS: 1. High School diploma is required. 2. Bachelor’s degree is preferred. 3. Evidence of experience with secretarial/administrative skills. ABOUT ADELPHI: Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi is one of just four companies and the only university on Long Island to be named among America’s Best Employers by State for 2023 by Forbes. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,400 students at its beautiful main campus in Garden City, at learning hubs in Brooklyn, the Hudson Valley and Suffolk County, and online. The University offers students 70 undergraduate programs, 93 master’s degree and doctoral programs, and 64 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 44 states and 76 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

Salary : $42,508