Office Manager

Adept Life Sciences is looking for an Office Manager to join our team at our Gilbert office. The Office Manager will coordinate HR administration including on-board/offboard employees, processing payroll and approving timecards, assisting with payroll tax compliance, documenting financial transaction details , reconciliations, manage inventory and purchase supplies, and coordinate vendors. They will ensure organizational effectiveness, and efficiency.

The successful Office Manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities include but not limited to:

• Assist with recruiting, new hire employee on-boarding, off boarding and E-Verify submittals.
• General HR, record-keeping, and coordination
• Process bi-weekly payroll and employee reimbursements
• Preparing payroll reports, tax documents and tax returns as required
• Create and maintain company calendars of employee’s birthdays, holidays, and events
• Coordinate travel arrangements for executives
• Keeping the company’s filing system in order, assisting with implementation of new administration systems
• Setup and manage HRIS and ATS software
• Coordinate IT setup of new user computers, Office 365 email, Nextiva phone, connection to local printers, and permissions to active directories
• Management of facilities services, supplier/vendors, taking inventory of office supplies.
• Review and draft of job descriptions, posting of vacancies, screening candidates in recruitment channels for hiring managers.
• Assist Procurement Manager getting pricing and tracking deliveries
• Manage finance AP and entering invoices, and assist with AR entries, helping with billing and preparing weekly reports.
• Assist with setting up and managing vendor portals.
• Ensure compliance with company policy and GAAP standards.
• Assist with month end close entries and with reconciliation of accounts.

Skills:

• 4-year degree preferred
• NetSuite experience is preferred
• 2 years minimum experience as an Office manager, or Administrative assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Bilingual Spanish a plus
• Interest in healthy living and fitness a plus (our clients are health and wellness brands)

Please send resume with salary requirements and current LinkedIn or social media profile hyperlink included.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• What is your pay expectation for this position based on your experience?

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $25