Bookkeeper AP/AR

Job Summary:

The Bookkeeper for Accounts Payable and Accounts Receivable plays a key role in maintaining the financial health of the organization. This role will be responsible for managing the day-to-day financial transactions, ensuring accurate and timely processing of accounts payable (AP) and accounts receivable (AR), reconciling accounts, and maintaining financial records for a manufacturing facility. The ideal candidate will possess strong attention to detail, organizational skills, and a solid understanding of bookkeeping principles, particularly in a manufacturing environment.

Key Responsibilities: Accounts Payable (AP):

• Invoice Processing: Review, verify, and process all vendor invoices, ensuring they are accurate, properly coded, and authorized for payment in accordance with company policy.
• Payment Scheduling: Prepare and schedule payments to vendors, ensuring payments are made on time and accurately recorded in the general ledger.
• Vendor Communication: Communicate with vendors to resolve discrepancies, inquiries, or issues regarding invoices and payments.
• Account Reconciliation: Reconcile accounts payable ledgers, ensuring that all liabilities are accurately recorded and paid on time.
• Expense Reports: Review employee expense reports and ensure compliance with company policies and proper documentation.
• Record Keeping: Maintain organized and complete records of all AP transactions and vendor correspondence.

Accounts Receivable (AR):

• Invoice Creation & Distribution: Prepare and send invoices to customers based on sales orders, ensuring accuracy of pricing, terms, and delivery information.
• Payment Tracking: Monitor customer payments, post payments to the AR ledger, and ensure timely collection of outstanding receivables.
• Aging Reports: Prepare and review AR aging reports to identify overdue accounts and take appropriate action to collect outstanding balances.
• Customer Communication: Communicate with customers regarding payment status, outstanding invoices, and credit terms.
• Credit Management: Monitor customer credit limits, perform credit checks, and ensure that accounts remain within company-established credit policies.
• Reconciliation: Reconcile AR accounts and resolve any discrepancies related to customer payments, returns, or billing errors.

General Bookkeeping & Administrative Duties:

• General Ledger Entries: Record daily financial transactions in the general ledger for both AP and AR, ensuring accuracy and completeness.
• Bank Reconciliation: Assist with bank reconciliations to ensure cash accounts are accurately represented in financial records.
• Month-End Closing: Assist in month-end closing processes, ensuring all AP and AR transactions are posted and any necessary adjustments are made.
• Reporting: Generate and provide regular financial reports related to AP, AR, and cash flow as requested by the Finance Manager or other senior management.
• Compliance & Audits: Ensure all financial practices comply with local regulations, tax laws, and internal policies. Assist with annual audits by preparing necessary documentation.
• Data Entry & Filing: Maintain accurate, up-to-date records, and perform data entry tasks as required. Ensure proper filing of financial documents for easy access and compliance.

Additional Responsibilities:

• Collaboration: Work closely with the accounting and finance team, production managers, and other departments to support operational needs and financial objectives.
• Process Improvement: Identify areas for improvement in accounts payable and receivable processes and recommend efficiencies to enhance workflow.
• Continuous Learning: Stay informed about changes in accounting regulations, best practices, and software tools to ensure optimal performance in bookkeeping duties.

Qualifications:

• Education:
• Associate’s degree in Accounting, Finance, or related field (preferred).
• Certification in Bookkeeping (e.g., Certified Bookkeeper from AIPB) is a plus.
• Experience:
• At least 2-3 years of experience in bookkeeping or accounting roles, with a focus on accounts payable and accounts receivable.
• Experience in a manufacturing or production environment is highly desirable.
• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, etc.) and accounting software (QuickBooks, Xero, etc.).
• Skills & Knowledge:
• Strong knowledge of bookkeeping principles, AP/AR processes, and financial transactions.
• Detail-oriented with excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.) and accounting software.
• Ability to analyze financial data and resolve discrepancies.
• Good communication skills, both written and verbal.
• Knowledge of tax regulations, invoicing procedures, and financial reporting standards.

Established in 1995, ADEPT Technologies is a state of the art engineering and precision manufacturing company specializing in aerospace and defense solutions. From simple components to large assemblies and integration, ADEPT is a pacesetter in the realm of small business. Our exemplary reputation is built on providing the highest levels of quality work and on-time delivery. We accomplish this with energetic leadership, an extensive array of modern equipment, efficient production techniques, and highly motivated team members.

ADEPT has invested heavily in employee development, as we believe our amazing team members are the keys to our long-term success. Benefits for full-time employees include paid time off, medical, dental, vision, 401k matching, and life insurance. Our company is currently expanding and can offer many growth and advancement opportunities - apply today and let's get to work!

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Bookkeeping: 3 years (Preferred)

Ability to Commute:

• Huntsville, AL 35824 (Required)

Ability to Relocate:

• Huntsville, AL 35824: Relocate before starting work (Required)

Work Location: In person