Project Manager II

Payrate: $60 - $65/Hour

Summary:

We are seeking a highly organized and proactive Global Events Project Manager to oversee operational processes, project management, and data analysis for our global proprietary and industry events. This role plays a pivotal part in ensuring the seamless execution of events by managing timelines, budgets, and cross-functional collaboration. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and excels in communication and stakeholder engagement.

Responsibilities:

Event Operations:

• Manage the master calendar for B2B proprietary events, industry and other events ensuring global visibility and alignment.
• Develop and oversee templates, creative briefs, and event briefs to streamline event planning and execution processes.
• Manage post-event wrap-up reports, consolidating learnings and actionable insights for future events.
• Support Director and Global Events with ad hoc priorities and projects.
  
  

Project Management:

• Facilitate project meetings, set agendas, delegate tasks, and track progress to ensure clarity and accountability across teams.
• Lead project timelines, workflows, and operational logistics, ensuring all events are delivered on time and within budget.
• Vendor and Budget Management:
• Negotiate with vendors to secure optimal rates and value while maintaining quality.
• Manage event vendor contracts, ensure vendor management compliance with legal, procurement, and finance policies during contract execution.
• Oversee event budgets, ensuring expenses are tracked, reported, and aligned with financial goals.
  
  

Stakeholder Communication:

• Provide regular updates on project status, milestones, risks, and KPIs to internal and external stakeholders, including senior leadership.
• Create comprehensive reports to evaluate event outcomes and inform future planning.
• Coordinate industry event attendance and comms.
  
  

Data Analysis and Reporting:

• Collect and analyze event performance data, including attendance, engagement, and ROI metrics, to inform post-event reports and future planning.
• Track and report on key performance indicators (KPIs) for events and business operations to ensure alignment with strategic objectives. Evaluate event outcomes and inform future planning.
  
  

Operational Efficiency:

• Identify opportunities to streamline processes, improve efficiency, and implement project management best practices.
• Create comprehensive reports to evaluate event outcomes and inform future planning.
  
  

Qualifications:

• Minimum of 3-5 years in project management, event planning, or a related field, with a focus on B2B events.
• Proficiency in tools like Asana, Trello, Smartsheet, MS Project, CRM or Salesforce. Advanced MS Office skills. Familiarity with event registration, survey or other project management tools is a plus.
• Strong ability to collect and interpret data to drive insights and decision-making.
• Exceptional written and verbal communication skills, with the ability to present updates to senior stakeholders.
• Detail-oriented and adept at managing multiple projects simultaneously in a fast-paced environment.
• Experience working cross-functionally with diverse teams and external vendors.
  
  

Preferred:

• PMP or similar project management certification.
• Experience with live, virtual or hybrid event formats.
  
  

Top 3 must-have hard skills:

• Project Management Experience
• Tech Savvy
• Excellent communication skills
  
  

Compensation:

The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).

Benefits and Ancillaries:

Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions.

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