What are the responsibilities and job description for the Administrative Assistant position at Adjuvant.Health?
Allied Home Office
Located in:
Melville, New York 11747
The Administrative Assistant will support the corporate office and executive team in the day-to-day management of the corporate office and executive team schedules. Strong organizational skills, attention to detail, and multitasking are essential for this role.
KEY RESPONSIBILITIES
- Maintain all office policies and procedures and ensure compliance with current organizational and government regulations, laws, and ethics.
- Support Executive Team including calendars (committee and other corporate meetings) and travel.
- Responsible for maintaining lease contract schedule; monitors and tracks lease renewal deadlines and ensure timely follow-ups.
- Oversee the administrative operations of the Corporate Office and maintain its appearance.
- Greet all Home Office visitors and ensure they are routed to the appropriate person.
- Plan, schedule and cater all events at corporate office including meetings, company dinners, holiday party, and holiday lunches
- Support with companywide communication, marketing, and event planning.
- Must be able to independently draft, edit, and proofread internal communications.
- Must be able to manage distribution lists and communication schedules
- Must be able to work well with multiple departments to ensure timely and accurate messaging.
- Manage mail (incoming/outgoing), FedEx and UPS
- Act as liaison with Building Property Management for maintenance issues (lights, HVAC, carpeting, etc.)
- Manage Corporate Office Budget and inventory.
- Work with other departments to assist with special projects on an ad-hoc basis.
- Maintain confidentiality.
- May support operations centralized services on an as-needed basis (e.g., patient-facing calls, collections, medical records, etc)
- Other duties as assigned.
QUALIFICATIONS
- High school diploma required; Associates preferred.
- Notary at time of hire or within 6 months of hire/transfer required.
- Proficient in MS Office Suite – PowerPoint, Excel, and Outlook (scheduling Assistant and resource availability proficiency a must)
- Demonstrates pleasant demeanor and excellent customer service experience.
- Previous experience in event/meeting planning required.
- Strong written and verbal communication skills
- Basic knowledge of marketing and branding principles is preferred.
- Strong organizational skills
- Demonstrates attention to detail.
- Ability to work independently, and as part of a team.
- Ability to Multitask
- Demonstrate flexibility and adaptability to meet service expectations.
WORK ENVIRONMENT
- Working onsite as determined by operational need.
- Works remotely from home with designated workstations.
- Possible heavy lifting of mailing packages
- Must wear PPE as needed.
- Prolonged periods of time sitting in front of a computer
- Frequent telephone usage and video conference calls
Compensation Offered (negotiable, dependent upon experience):
Hourly - Hourly Plan, 25.75 USD Hourly
Benefits Offered (you must work a minimum of 30 hours per week to be eligible):
- Medical, Dental, Vision
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- 401K & Up to 4% Employer Match
- Paid Time Off
- Basic Life and Supplemental Life Insurance
- NYS Short-Term Disability (STD)
- Supplemental Insurance Products
- Wellness Programs and Coaching
- Employee Discount Program
- Opportunity to take be a part of a growing organization focused on unparalleled patient care.
This organization participates in E-Verify. We are an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, domestic status, civil union status, pregnancy, employee’s or dependent’s reproductive decision making, veteran status, military status, sexual orientation (including actual or perceived heterosexuality, homosexuality, bisexuality and asexuality), gender identity or expression, predisposing genetic characteristic, genetic information, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), arrest record, status as a victim of domestic violence, past convictions (in accordance with applicable law), or any other characteristic protected by applicable federal, state or local laws.
