President's Office Event Coordinator (Part Time)

The Part-Time Events Coordinator will support the Office of the President by managing all logistics related to university-hosted events, conferences, and engagements. This position plays a critical role in ensuring the seamless execution of high-profile events that reflect Adler University’s mission, reputation, and commitment to excellence. The Events Coordinator will serve as a key liaison for internal stakeholders and external guests, overseeing all phases of event planning and on-site execution, with a focus on events involving Adler stakeholders, external partners, and the broader community.

Education/Experience:

• Bachelor’s degree in Event Management, Hospitality, Communications, or a related field preferred.
• Minimum of 2 years of experience in event planning, preferably within higher education or nonprofit organizations.
• Proven experience planning and executing conferences with large attendance.
• Strong organizational, interpersonal, and problem-solving skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and event management tools.
• Experience supporting high-profile events for executive leadership, university administration, and strategic partners.
• Familiarity with university operations, scheduling systems, and vendor management practices.

Certifications/Licenses:

• None required. Event planning or project management certifications (such as CMP or PMP) preferred.

Essential Duties & Responsibilities:

• Manage all aspects of on and off campus events as the primary point of contact for internal and external clients.
• Coordinate event logistics including calendar scheduling, information gathering, food and beverage orders, event set up and logistics, technical needs in partnership with IT.
• Facilitate external partnerships by managing rental applications, cost proposals, contracts, and vendor communications.
• Attend events to oversee operations, address real-time issues or emergencies, and ensure smooth execution of all contractual obligations and arrangements.
• Collaborate with the Accounting Department to monitor event-related expenditures, invoicing, and budget reconciliation.
• Partner with the Facilities Coordinator to manage on site event and/or meeting room set-ups.
• Assist with guest check-in, badge printing, and coordination with Security as needed.
• Assist in vendor management including caterers and other hospitality needs; handle order placements and process invoices.
• Uphold Adler’s commitment to hosting events that are welcoming, inclusive, and mission-aligned.
• Develop and manage event timelines, budgets, and post-event evaluations.
• Create and distribute event materials such as invitations, programs, and briefing documents.
• Maintain the President’s Office events calendar and track RSVPs.

Work Environment (Physical Demands):  The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. This job is performed in a generally clean and healthy environment.

Willingness and availability to work flexible hours, including evenings and weekends, as event schedules require.

Anticipated Compensation: $20.00-$24.00 Hourly 

Universal Core Behaviors:

Communication:

• Effectively expresses oneself in all oral and written communications.
• Exhibits good listening and comprehension skills.
• Keeps others informed, as well as responds, in a timely manner.
• Demonstrates match between words and actions.
• Responds with tact, diplomacy, respect and composure when dealing with others.
• Promotes the spirit and essence of the School’s Vision, Mission, Values and Key Strategies through both verbal and written communication.

Teamwork and Collaboration:

• Cooperates with others toward the achievement of common goals.
• Seeks consensus and win-win solutions to problems and conflicts.
• Contributes actively and participates fully in team initiatives.
• Puts success of the team above own interests.
• Builds and maintains constructive work relationships.

Responsive to Change:

• Supports changes in the work environment.
• Displays a proactive, problem-solving approach toward work.
• Committed to life-long learning by continuously increasing skills, knowledge and effectiveness.
• Actively seeks and initiates creative and innovative solutions.
• Exercises sound, accurate and informed independent judgment when needed.

Quality-Driven and Accountable:

• Results-oriented and committed to quality through continuous process improvement.
• Eliminates ineffective activities and closes performance gaps.
• Anticipates and responds to customer needs.
• Monitors own performance, accept responsibility for actions and actively seeks feedback.
• Meets deadlines and completes projects and activities in professional, timely manner.
• Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).

Support of Vision, Mission, Values, Key Strategies:

• Supports and models the School’s Values of: social interest, compassion, justice, respect for the individual, honors diversity and difference, intellectual rigor, optimism and collaboration.
• Articulates the School’s Vision, Mission, and Key Strategies in a way to educate others.
• Demonstrates active commitment in advancing the School’s Vision, Mission and Key Strategies.
• Exhibits personal integrity, honesty, zeal and compassion.
• Aligns work processes to advance the School’s strategic plan and key strategies.

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.

Salary : $20 - $24