What are the responsibilities and job description for the Executive Director position at ADMIN FOR CHILDREN'S SVCS?
- ADMIN FOR CHILDREN'S SVCS
- Full-Time
- Exam May Be Required
Job Description
THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE STAFF ANALYST.
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.
The ACS Division of Financial Services (DFS) is responsible for supporting, planning, implementing, and monitoring the fiscal functions of the agency in accordance with City, State and Federal guidelines. The work of DFS includes managing the ACS budget; submission of monthly claims for revenue; processing of payments to provider agencies and vendors; monitoring the financial health of provider agencies through financial review and audits; maintenance of the ACS bank accounts; centralized oversight of ACS Child Welfare financial eligibility; and data maintenance for financial systems of record.
The ACS Child Welfare Payment Services Department is responsible for ensuring that all agency Human Services contracted and Adoption/KinGAP subsidy payments are issued in a timely manner and in accordance with governing directives. The Department’s scope includes payments for multiple program areas including Foster Care, Preventive Services, Juvenile Justice, DOE/CSE and Subsidy Payments. In total, the Department is responsible for the issuance of over $2 billion in payments per year. The Executive Director will oversee all Human Service Child Welfare payment units, which process care and maintenance, variance, preventive, PYA, Fair Futures, workforce enhancements, reunification supports, trauma informed treatment model, aftercare, special payments, fair hearings for Foster Care contracts along with, Homemaking, Preventive, Adoption Assistance, Housing Subsidy, Schools/Special Education and Juvenile Justice Programs.
The Executive Director is required to work closely with contracted providers and internally with senior managers across multiple Divisions. The Executive Director also acts as deputy to the Assistant Commissioner, representing the department at meetings and on workgroups and serves as the lead in the development of improved business processes for the department. The Executive Director will also be responsible for ensuring the timely review and processing of Human Services Child Welfare related invoices submitted through PASSPort, and provide administrative and supervisory oversight for the issuance of payments to provider agencies and vendors through both PASSPort and FMS; ensuring both the accuracy and timely issuance of payments.
Utilizing independent initiative, judgment and decision, manages difficult and responsible professional, financial duties in the preparation of payments and the administration of areas including Child Welfare/Preventive/Juvenile Justice/Client Services payment types; has extensive knowledge of ACS policies and guidelines, payment systems which include FMS and PASSPort, payment processing protocols, personnel and IT systems; works on special projects, as needed, crossing Division lines on broad-based scope.
Typical duties include but are not limited to:
- Manage a unit which includes Child Welfare/Juvenile Justice/Client Services, payment types, oversee staff, provide timely issuance of payments as well as ensuring accuracy of payments.
- Resolve vendor/provider related issues as well as agency-wide requests, determine status of payment processing requests and resolve any conflicts; interface with other ACS units and departments, outside entities such as vendors, clients and providers as well as any other groups that are appropriate.
- Develop and implement policies and guidelines providing support for supervisors and managers, including implementation of a training plan; responsible for reporting any discrepancies and issues to the Assistant Commissioner.
- Direct the staff in the application and implementation of administrative policies, procedures, and regulations for uniformity in interpretation and practice.
- Spearhead records scanning initiative for records management retention and audit review to facilitate claiming and interfacing with oversight requirements.
- Maintain standardized payment process and procedures, ensuring compliance with regulations, directives, and standards from City oversight entities such as the New York City Comptroller.
- Provide systemic assessment of the payment operation, evaluating IT infrastructure with the aim of providing automated support and elimination of duplicative data entry to better serve clients; coordinate with other ACS units, including Information Technology (IT), Budget, Claiming, Family Permanency Services and Division of Preventive Services, New York State and other City Agencies to develop applications that can improve the payment process.
ADDITIONAL INFORMATION:
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY:
- Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID # 703661.
- NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
- NOTE: ONLY CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
ADMINISTRATIVE STAFF ANALYST ( - 1002E
Minimum Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
- Experience Level:Experienced (Non-Manager)
- Category:Finance, Accounting, & Procurement
Salary : $120,500 - $135,000
