Federal Programs Secretary

TITLE:  Federal Programs Secretary

EMPLOYMENT TERMS:  Twelve (12) Months 

SALARY CLASSIFICATION:  Classified Salary

General responsibilities:

1. Establish a smooth and efficient operation of the Federal Projects office
2. Maintain a positive relationship with parents, students, staff and community members.
3. Work to achieve a positive working relationship with administration and staff from other department and RMUSD Schools.
4. Handle multiple tasks at one time.

Summary of essential job functions:  Provide clerical and secretarial support of superintendent and Federal Program staff

1. Providing visitors with accurate and appropriate information and directs them to the proper area or personnel;
2. Operating at an expert level office machines such as computer, copier, and postage machines;
3. Preparing correspondence, memos, minutes of meetings, and files; Maintains both general and confidential filings: Answers and distributes mail and correspondence;
4. Scheduling and arranging meetings, make travel arrangements;
5. Preparing and recording purchase requisitions, receives and distributes supplies and equipment, maintains inventory of supplies;
6. Maintaining staff calendars, leave records; and other assigned personnel records;
7. Under direction, collecting data required for both internal NAD external reports such as LEP records; assists with preparation and dissemination of reports;
8. Supporting and implementation of assigned Federal, Tribal, State, and local programs such as ordering and distributing Tribal Clothing;
9. Representing the Director and Programs at assigned meetings;
10. Other appropriate related duties as assigned by supervisor

Ability to:

1. Operate multiple telephone switchboard
2. Correct English usage, spelling, grammar and punctuation
3. Mathematical and computational processes
4. Basic office procedures
5. Knowledge of budgets, USFR
6. Knowledge of Federal Program requirements

CERTIFICATION: Arizona Fingerprint Clearance Card

SKILLS REQUIRED:  Typing at 50 wpm, computer spreadsheet and word processing; operation of office equipment; both written and verbal communication skills, fluent in verbal and oral Navajo Language,

Statistic analysis skills.

KNOWLEDGE REQUIRED: Basic office procedures, knowledge of budgets, USFR, 

QUALIFICATIONS: 

EDUCATION:  High School diploma, or equivalent. Navajo Language Literate.

EXPERIENCE:  One to three years.

SUPERVISION:  Must use own initiative and judgment.

RESPONSIBILITY:  Access to confidential records, maintaining positive community/school relationship, meeting State, Federal, and Navajo Nation deadlines.

LICENSE:  None.

PHYSICAL REQUIREMENTS:  Must be able to operate office equipment and computer.

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team; ? Dedication to provide the highest level of service;
• Adherence to policies and procedures.

POSITION EXPECTATIONS

TIME MANAGEMENT:  Must plan two to twelve months in advance.

STRESS MANAGEMENT:  Moderate stress.

PUBLIC CONTACT:  Interacts with community, chapter officials, Indian Education Committee members, school employees, students.

EVALUATION PROCEDURE:  In accordance with provisions specified in district board policy.

SUPERVISOR: Federal Programs Director 

SUPERVISION:  None.