Administrative Assistant Senior (KD-41530)

CLOSING DATE: May 2nd, 2025

POSITION: Administrative Assistant Senior

SALARY: $23.63-$27.39, per hour DOE

REPORTS TO: Emergency Management Coordinator

LOCATION: , Nespelem, WA

Basic Functions: Non-exempt. Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, reception and supervision of support staff. Assists with administrative projects and programs.

MINIMUM QUALIFICATIONS:

Education and Training:

• The position typically requires an Associate’s degree in secretarial science or related business profession and 2 years of experience.
• Requires completion of FEMA Online Training (https://training.fema.gov/IS) within 6 months of employment.

Knowledge, Skills, and Abilities:

• Requires knowledge of the Programs overall objective to be able to perform job duties.
• Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Requires knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports.
• Requires knowledge and experience that reflects exceptional administrative assistance skills under pressure in fast paced and sometimes stressful environment.
• Requires knowledge of tribal and federal agencies’ contracting processes.
• Requires knowledge of Tribal Purchasing and Tribal Administrative processes.
• Requires knowledge of accounting principles and procedures as well as budget planning and maintenance experience.
• Requires knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated competence in computing and software such as Microsoft Office, Excel and Word and Internet.
• Requires knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Requires math skills to perform financial and statistical record keeping.
• Requires human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Requires the ability to independently perform all of the duties of the position.
• Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections.
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• Requires demonstrated history of strict confidentiality standards.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

INFORMATION: Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 634-2028 kabrina.desautel.hrs@colvilletribes.com