Assistant Director of Finance

This management position supports the Finance Director in supervising the day-to-day activities of the AOPC Finance Department. Responsibilities include developing operational policies and procedures and providing sound accounting, payroll, procurement, and budgeting advice. This position interacts with the AOPC Court Administrator and directors, directors of other non-state funded court entities, and various Executive branch staff.

Job Duties

• Assists the Finance Director in handling operational and managerial activities of the 18-member finance department.
• Ensures continuity of Finance operations by serving in the capacity of Director and other finance managers in their absences.                 
• Provides mentoring, guidance, and direct supervision to the managers of accounting, budget, payroll, and procurement teams by ensuring the accuracy, timeliness, and completeness of the work and providing direction on work priorities and goals.
•  Works closely with the Finance Director and Senior Management to develop communications related to budgets and related financial matters.
• Monitors financial activity by reviewing and understanding the annual budget, fiscal code, administrative code, annual Appropriations Acts, and monthly financial activity.
• Serves as the “finance subject matter expert” for the financial and payroll systems. Oversees all customizations, modifications, updates, and changes to the ERP system as they relate to Finance. Works with the vendor and/or internal IT team to ensure accuracy and completeness of system updates. Develops training materials for system changes and conducts training for Finance staff and other users.
• Responsible for the department’s written policies and work procedures, ensuring internal controls and segregation of duties.
• Keeps abreast of new government accounting standards (GASB), payroll guidelines, and federal grant regulations. Conducts research as necessary.                
• Works with department managers to ensure all statutory budget, accounting, and payroll reporting is completed accurately and by deadlines. Statutory reporting includes but is not limited to annual external audit, single audit of federal funds, Annual Comprehensive Financial Reports (ACFR) to the Governor’s Budget Office (GBO), annual and quarterly payroll tax returns, and expenditure reporting to the PA Legislature and GBO.
• Oversees the records manager for public access (RJA 509). Ensures responses to inquiries are timely and complete.
• Identifies policy recommendations.
• Reviews and signs contracts and purchase orders.
• Performs special financial analysis and special projects as assigned.

Minimum Qualifications

•  Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field; AND
• A minimum of seven years of relevant work experience.
• Working knowledge of full accrual accounting and GASB (Governmental Accounting Standards Board).
• Extensive experience overseeing accounting, budget, payroll, and procurement operations.
• Advanced computer skills, including expertise in Microsoft Office using advanced functionality.
• Excellent analytical, troubleshooting, and problem-solving skills. Must be able to solve problems creatively and implement opportunities for improvement.
• Excellent verbal and written communication skills.
• Strong leadership and team-building skills, including the ability to run group meetings.
•  An equivalent combination of education, experience, and/or training may be considered.