Administrative Assistant- 12 month Student Services

HUDSON PUBLIC SCHOOLS

HUDSON, MASSACHUSETTS

Position:                     12 Month Student Services Administrative Assistant

Reports to:                  Director of Student Services 

Approved by:              Brian K. Reagan, Ed.D                                

Diversity, Equity and Inclusion are core values of the Hudson Public Schools. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. Applicants whose work incorporates a global perspective and a demonstrated commitment to issues of diversity in education are particularly encouraged to apply.

SUMMARY:

The School Administrative Assistant performs a variety of duties in support of the operation of the school in support of the Principal and other staff, students, parents and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• 12 month Unit D Administrative Assistant for Student Services- Duties outlined below but not limited to:

  • Transportation for IEP students, those in foster care, and McKinney Vento
  • Financial items (requisition forms, purchase orders)
  • Forecast budgets 
  • Circuit Breaker
  • School choice for special education
  • Data verification of October 1st and March 1st reports
  • Preschool process and lottery
  • Upload budget to Budget Sense
  • Send communications to parents via Aspen
  • Complete contracts for ESY services
  • Upload Indicators and other DESE required reports
  • Monitor budget, encumbrances
  • Place orders for expenses in department
  • Work with financial department in the daily budget process
  • Edit and/or create letters, forms, etc.
  • Complete contracts for Out of District placements, Home Hospital, contracted service providers
  • Create and run reports from eSped
  • Service delivery reports
  • Schedule interviews for Coordinators
  • Daily function of office such as mail, parent survey, payroll, timesheet collection/data verification of office staff, order office supplies,

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Hudson School Committee’s policy on evaluation or in accordance with union contract.

WORK YEAR:    

• 12 months, 261 days, 7.5 hours/day
• Class D of Administrative Assistants Union
• 3 personal days, 12 sick days, 10 vacation days prorated pursuant to date of hire
• Benefit Eligible on start date. 30 days to enroll in coverage from start date. 
• Benefit information: https://www.townofhudson.org/employee-information  

Nondiscrimination and Title IX Notice

Hudson Public Schools does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or genetic information in admission, administration of its educational programs, activities, or employment and is required by Title IX and its implementing regulations at 34 C.F.R. Part 106. The Director of Human Resources, Jennifer Allard, jnallard@hudson.k12.ma.us, 978-567-6100 ext. 41124, has been designated as the Title IX Coordinator. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Hudson Public Schools may be referred to Jennifer Allard or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481

While performing duties of this job, the employee may often remain in a stationary position for considerable periods of time. The employee will have also have ample periods of standing and may be required to traverse throughout the building. The employee must frequently use hands and frequently operates a computer and other office productivity machinery (i.e., calculator, copy machine, and computer printer). Physical abilities may also include lifting/carrying/pushing/pulling, stooping/crouching, reaching/handling, talking/hearing conversations, and near/far visual acuity/depth perception/color vision/field. Ability must be able to lift and/or push and pull 15 to 20lbs for short periods, and walk up and down stairs several times a day. The employee must be able to communicate effectively with students, staff members, and the public in person and on the telephone.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. If you require an accommodation during the application process or on the job, you are encouraged to reach out to the Human Resources Department- HR@hudson.k12.ma.us

Salary : $27 - $37