Office Manager

We are seeking an experienced and motivated Practice Manager to oversee the daily operations of Admire Medical Aesthetics. The Practice Manager will play a critical role in ensuring the clinic runs efficiently, providing an outstanding patient experience, and supporting the team while managing administrative and operational functions. This is an exciting opportunity for a dynamic leader who thrives in a fast-paced, client-focused environment.

Key Responsibilities:

Operations Management:

• Oversee daily operations, ensuring the clinic runs smoothly and efficiently.
• Manage scheduling for both staff and patient appointments to optimize productivity.
• Monitor inventory levels of medical supplies, skincare products, and equipment, ensuring timely orders.
• Ensure compliance with all healthcare regulations, licensing requirements, and safety standards.
• Implement and improve operational processes to enhance efficiency and patient care.

Team Leadership:

• Lead, manage, and support clinic staff, including aestheticians, nurses, and front-desk personnel.
• Provide ongoing training and professional development opportunities for staff to maintain high performance and expertise.
• Foster a positive work culture that encourages teamwork, accountability, and excellence.
• Conduct regular team meetings to review goals, performance metrics, and clinic updates.

Patient Experience:

• Ensure an exceptional patient experience by maintaining a warm, welcoming, and professional atmosphere.
• Address patient concerns and feedback, resolving issues promptly and professionally.
• Oversee patient follow-ups and retention strategies to ensure consistency and satisfaction with services provided.

Financial Management:

• Manage clinic budgets, financial reports, and revenue projections.
• Monitor and optimize operational costs while maximizing profitability.
• Handle payroll, vendor payments, and expense tracking.

Marketing and Business Growth:

• Collaborate with marketing teams to drive patient acquisition and retention strategies.
• Assist in the development and execution of promotional campaigns and social media engagement.
• Support business growth initiatives, including loyalty programs, memberships, and community outreach.

Qualifications & Skills:

• 1 years of experience in practice management, office management, or a leadership role in a medical spa, dermatology, or aesthetic practice preferred.
• Strong knowledge of medical spa operations, including scheduling, compliance, and patient care.
• Excellent leadership, problem-solving, and team-building skills.
• Strong financial acumen with experience in budgeting and revenue management.
• Proficiency in practice management software, scheduling systems, and Microsoft Office Suite.
• Exceptional communication and customer service skills.
• Ability to multitask and thrive in a fast-paced environment.
• Passion for aesthetics, wellness, and patient-centered care.

Benefits:

• Competitive salary based on experience.
• Performance-based bonuses.
• Employee discounts on aesthetic treatments and skincare products.
• Paid time off and holiday benefits.
• Opportunities for professional growth and development.

Job Type: Full-time

Pay: $67,000.00 - $70,000.00 per year

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $67,000 - $70,000