Customer Service Representative / Data Entry

Job Title : Data Entry Clerk Job Type : Full-time Reports To : Office Manager / Spa Manager About Adorn Medical Spa : Adorn Medical Spa is a luxurious medical aesthetics destination, offering advanced treatments designed to enhance our clients' beauty and well-being. We are committed to providing top-notch care in a professional and serene environment. Our team is passionate about delivering exceptional service and creating a positive experience for every client. We are looking for a meticulous and reliable Data Entry Clerk to support our office operations and ensure accurate data management across various systems. Job Summary : The Data Entry Clerk at Adorn Medical Spa will be responsible for entering, updating, and maintaining accurate client and business data in our system. This role requires attention to detail, organizational skills, and the ability to manage large volumes of information accurately and efficiently. The ideal candidate will have strong typing skills, a commitment to accuracy, and the ability to work independently in a fast-paced environment. Key Responsibilities : Data Entry : Accurately enter client information, treatment details, billing records, and other relevant data into the spa's management system or database. Maintain Accurate Records : Ensure that all client records, treatment histories, and appointment details are entered correctly and updated as needed. Data Verification : Review data for accuracy and completeness, cross-referencing information to identify discrepancies and make necessary corrections. Organize Data : Help organize, sort, and manage both digital and physical records to ensure easy retrieval and use by staff members. Client Information Updates : Update client information, such as contact details, treatment preferences, and appointment histories, as necessary. Assist with Reports : Generate reports and maintain data for various spa operations, including client visits, revenue, inventory, and sales data. File and Organize : Assist with organizing and managing physical and digital files, ensuring compliance with record-keeping policies. Confidentiality : Handle all client data and sensitive information with the utmost discretion and ensure compliance with privacy regulations. Support Office Staff : Provide data support to various departments, including the administrative and medical teams, as needed. Qualifications : Experience : Previous data entry experience is preferred, especially in an administrative, healthcare, or spa environment. Skills : Strong typing skills and proficiency in using Microsoft Office Suite (Word, Excel, Outlook) and other office software. Familiarity with data management systems is a plus. Attention to Detail : Ability to maintain a high level of accuracy while entering data and verifying information. Communication Skills : Clear written and verbal communication skills, especially for reporting discrepancies or errors. Organization : Strong organizational skills to manage large amounts of data efficiently. Confidentiality : Ability to maintain confidentiality and handle sensitive information with professionalism. Time Management : Ability to manage time effectively and handle multiple tasks or deadlines simultaneously. Preferred Skills : Experience with medical or client management software (e.g., EHR / EMR systems). Knowledge of basic accounting or billing processes is a plus. Familiarity with spa or medical spa-specific terminology is helpful but not required. Benefits : Competitive salary based on experience. Employee discounts on spa services and products. Opportunities for professional development and career advancement. Positive and supportive work environment with a team-oriented culture. Comprehensive training on systems and procedures used at the spa. Powered by JazzHR