Support Coordinator - Academic Affairs

Position Title: Support Coordinator – Academic Affairs

Work Schedule: Eleven-month appointment, full-time; Monday – Friday, some evening and weekend work required

Example of Duties:

This position involves frequent verbal, written and email correspondence with students and Adrian College faculty and staff. The successful candidate will:

• Perform administrative and office support activities for multiple supervisors including answering phones, making copies, greeting/directing students and visitors, filing/scanning documents, and responding to email inquiries.
• Frequently correspond with AC students, faculty, and staff.
• Create contracts and payment forms for full and part-time faculty.
• Calculate course load for full-time faculty, and compensate for overload, capstone, May Term, and Summer Term.
• Assist in onboarding part-time faculty and communicating information to part-time faculty.
• Manage student workers and their schedules.
• Collect and file notes from committee meetings.
• Create and maintain spreadsheets.
• Maintain inventory of office supplies and orders and complete and manage departmental purchase requisitions.
• Assist with special events such as Welcome Week, Commencement, Honors Night, Senior Night, Sneak Peek Day, etc.
• Perform other duties as assigned.

Minimum requirements:

• Associate’s degree or equivalent work experience
• 2 years’ experience working in an administrative assistant role or related experience
• Proficiency in Microsoft Word, Excel, Google Docs, Google Sheets, Google Forms, and email use
• Must be detail-oriented, organized, and have a demonstrated ability for accuracy in record keeping
• Ability to communicate effectively in person and over the phone in a high traffic environment maintaining a focus on providing excellent customer service
• Ability to multi-task and prioritize work, sometimes with frequent interruptions
• Must be able to perform duties within the normal bounds of an office environment including sitting for long periods of time.

Desired Qualifications:

• Bachelor’s degree preferred
• Experience working in higher education and in a small college setting preferred
• General knowledge of Adrian College academic policies and procedures
• Working knowledge of DropBox Sign.

Interested individuals should submit a cover letter, resume & job application (found on the Adrian College website) to Dr. Nathan Gordon (ngordon@adrian.edu), Assistant Dean of Undergraduate Studies and Institutional Effectiveness.

Applications will be accepted and reviewed until the position is filled

Adrian College is an Equal Employment Opportunity Employer. If offered a position, finalist must furnish proof of U.S. citizenship or proof of eligibility to work in the U.S. within three (3) days of commencing employment.

A private, co-educational college of liberal arts and sciences related to the United Methodist Church, Adrian College is a traditional four-year residential institution offering a focused undergraduate and graduate education. The College offers a multitude of majors and pre-professional programs including certifications, approximately 50 athletic teams and 10 institutes dedicated to a diverse and personalized approach to education. Adrian College features state-of-the-art facilities, small class sizes and an innovative approach to the academic and personal growth of its students.

U.S. News & World Report has recognized and ranked Adrian College as a ‘Best Regional College for Undergraduate Teaching’ and ‘Most Innovative’. Adrian also received accolades as a “Best Value” school. The College landed on the list of Best Value schools in the Midwest region for the sixth consecutive year and has also been recognized as having ‘A Focus on Student Success’; a new section in college rankings. Adrian College is located in Southeast Michigan, about 45 minutes from Ann Arbor and Toledo.

Job Type: Full-time

Benefits:

• 401(k) matching
• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person