What are the responsibilities and job description for the Executive Assistant position at AdsGency AI?
Executive Assistant to the CEO | AdsGency AI
Job Type: Full-time
Experience Level: Mid-Senior
About AdsGency AI
AdsGency AI is a cutting-edge AI-powered marketing platform designed to revolutionize paid advertising across Google, Facebook, TikTok, and beyond. Our mission is to automate and optimize ad campaigns with AI, helping businesses scale efficiently.
About the Role
As the Executive Assistant to the CEO, you will play a critical role in streamlining operations, managing communications, and optimizing productivity. You will act as a strategic partner, ensuring smooth execution of high-priority initiatives while handling executive-level tasks with discretion and efficiency.
This is NOT just a scheduling role. We are looking for someone who can anticipate needs, solve problems proactively, and help scale a fast-growing AI company.
Key Responsibilities
Executive Support & Strategy
- Manage the CEO's calendar, emails, and appointments, ensuring efficient time management.
- Handle high-level communications with clients, partners, and investors.
- Act as a gatekeeper and liaison between internal teams and the CEO.
- Assist in decision-making by conducting research and summarizing key insights.
Operational & Project Management
- Track key deliverables and follow up on action items from leadership meetings.
- Coordinate cross-functional initiatives and special projects.
- Optimize internal processes to improve operational efficiency.
Marketing & Growth Support (Preferred but not required)
- Assist in social media, branding, or PR efforts.
- Support marketing, fundraising, or investor relations tasks as needed.
Event & Travel Coordination
- Plan and coordinate business travel, events, and speaking engagements.
- Manage logistics for executive-level meetings, both virtual and in-person.
What We're Looking For
Must-Haves:
- 3 years of experience as an Executive Assistant, Chief of Staff, or similar role.
- Strong organizational, communication, and problem-solving skills.
- Ability to handle confidential information with discretion.
- Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools.
- Comfortable working in a fast-paced startup environment.
Nice-to-Have (But Not Required):
- Experience in AI, marketing, or SaaS startups.
- Background in growth, operations, or strategy.
- Knowledge of digital advertising, paid media, or ad tech.
