What are the responsibilities and job description for the Bookkeeper/Secretary to the Coordinator of Adult Education position at Adult Education?
QUALIFICATIONS:
- Two (2) years accounting/bookkeeping experience or business related degree
- Two (2) years of experience with Microsoft Office including Excel
- Excellent communication skills - oral and written
- Experience with APSCN Financial Management System preferred
- School bookkeeping experience preferred
REPORTS TO: Coordinator of Adult Education
JOB GOAL: Perform efficient daily secretarial and bookkeeping functions related to Adult Education.
PERFORMANCE RESPONSIBILITIES:
- Perform the management, accounting, disbursements, and reporting functions related to school activity funds as outlined in the Business Procedures Manual.
- Prepare and maintain accurate accounting for activity, instructional, vocational, capital outlay, federal and textbook.
- Review and record Activity Fund transactions in APSCN daily.
- Ensure receipts are issued at the time funds are received and bank deposits are made.
- Responsible for issuing and maintaining a record of all receipt books used in school.
- Submit weekly reports to the Business Office Activity Fund Accountant for monthly reconciliation.
- Prepare all requisitions and warehouse requests.
- Prepare all personnel recommendation forms with the budget string coding.
- Maintain, collect, review and submit bi-weekly payroll (timesheet) information and Personal Activity Report (PAR) to the Coordinator of Adult Education and the Business Office Payroll Department.
- Arrange for maintenance of office machines.
- Help maintain a positive school image through phone calls, producing fliers and business cards.
- Order supplies for teachers and janitors and manage the supplies and requests for supplies.
- Maintain a positive working relationship with co-workers and supervisors
- Maintain excellent customer service (Phone Etiquette, Email Etiquette and Person to Person).
- Possess knowledge of Adult Education and its programs and locations. (Be able to refer students to various locations.)
- Help with maintaining the entrance and safety of the building.
- Call in work orders to fix repairs as needed to keep the building in good working order.
- Perform other related duties as assigned.
TERMS OF EMPLOYMENT:
Salary Range: Range 6 - Support Staff Hourly Salary Schedule ($13.30hr. - $25.18/hr. depending on relevant experience)
Length of Contract: 244 contract days
FLSA Status: Non-exempt
Personnel Status: Classified
Benefits Eligible: Yes
EVALUATION:
Performance of this job will be evaluated according to provisions of the Board's policy on Evaluation of Support Staff Personnel.
APPLICATION PROCEDURE:
Interested and qualified applicants should submit an online application at www.pcssd.org. Personnel currently employed by the district who meet the necessary qualifications may apply by submitting an online District application.
APPLICATION DEADLINE: February 9, 2025 (or until filled - emergency posting)
It is the policy of PCSSD to provide equal opportunities without regard to age, race, creed, color, sex, religion, national origin, disability or veterans in its educational programs and activities, educational services, financial aid and employment.
Salary : $13 - $25
