Development Associate

About Advance NYC

Advance NYC is a leading consulting firm dedicated to meeting the flexible, on-demand needs of non-profit organizations. From transformative campaigns to strategic plans and annual fundraising activities, our team collaborates with clients to create and execute customized strategies that increase organizational stability and capacity. Advance NYC has had the privilege of working with a wide range of leading arts and cultural, education, economic development, public green space, and social service organizations. For a full list of clients, visit advancenyc.com/clients.

Advance NYC continuously works to incorporate and foster a diversity of perspectives and experiences on our team. We are deeply committed both to creating a welcoming and inclusive work environment for employees of all races, ethnicities, ages, gender identities, sexual orientations, socioeconomic backgrounds, and abilities; and to ensuring that our team reflects the landscape of our clients and communities we serve.

Advance NYC is committed to supporting the well-being of our employees: we endeavor to pay them fairly, provide professional development opportunities that directly align with their goals, promote from within, and foster a supportive workplace that allows everyone to place our full trust in each other and do our best work. The employee workload is structured to be accomplished within a 40-hour work week, and while the occasional long day or week happens, we strive for it to be an exception and not the norm. We respect each team member’s life outside of the office and set expectations both internally and with our clients to ensure that established working hours are observed. We encourage our employees to take vacation, and we build our teams so that everyone has the necessary backup to take time off.

Advance NYC is currently seeking a full-time Development Associate.

This is an exciting opportunity for a passionate, motivated professional who is interested in advancing their career in nonprofit fundraising and working with a diverse portfolio of client organizations. We appreciate the value of myriad life and work experiences, recognize that many paths might adequately prepare someone for this role, and encourage anyone who believes they would be a good fit to apply.

The Development Associate will report to a Manager. Together, the team provides fundraising support, strategic planning, and best practices for 4-6 clients at a time. Day-to-day responsibilities include: preparing for, participating in, and documenting client check-ins; team task management and calendar maintenance;  drafting client, donor, and funder correspondence; and, on occasion, preparation of other client-facing materials and deliverables. The successful candidate will be highly detail-oriented, computer savvy, able to manage multiple projects simultaneously, and able to work both collaboratively with the team and autonomously at times. This position offers the opportunity for responsibilities to grow with experience and as proficiency is demonstrated. 

This is a primarily virtual position. While Advance NYC operates in a virtual office, this position requires some in-person attendance as needed for select client meetings, internal meetings, and other related tasks in the NYC metro area. Advance NYC’s office hours are generally 10AM - 6PM EST  Monday-Friday with the very occasional evening obligation. Team members may exercise a more flexible schedule within the 40-hour work week as client commitments and team needs allow.

The responsibilities of this role include:

• Providing administrative support, including task management, for other team members (Manager, Senior Director, and/or Partner)
• Supporting Advance NYC client teams in the provision of services related to development (individual giving, institutional giving, corporate giving, special event fundraising, development operations, and campaign management) and growth strategy (strategic planning, opportunity assessment, campaign feasibility). 
• Taking part in client calls, Zoom meetings, and the occasional in-person meeting (as necessary): leading scheduling, drafting agendas, taking notes, preparing and sending action items, and communicating with clients
• Preparing early drafts of client presentations and deliverables based on existing templates and best practices
• Maintaining electronic files, including data entry, reporting, and upkeep of donor databases
• Drafting and managing individual giving correspondence (letters, invitations, mailing lists, eblasts, reports, and acknowledgments)
• Collaborating on materials to support corporate fundraising (outreach templates, brochures, pitch decks, and custom proposals)
• Providing organizational support to working board committees (as with clients, through task management and materials preparation) 
• Supporting in-person cultivation and/or fundraising events
• Other duties as needed 

A successful candidate will have some combination of the below experience and skills:  

• 1-3 years of direct non-profit experience, preferably in fundraising or administration 
• Ability to communicate clearly, concisely, and professionally—both verbally and in writing—as well as strong interpersonal skills
• Experience composing clear and compelling formal communications (appeals, narrative drafts, acknowledgments) 
• Ability to efficiently manage several projects simultaneously while prioritizing to meet respective deadlines; strong organizational and time-management skills are key 
• Natural inclination to be a proactive task manager and problem solver
• Experience working in CRM databases such as Raiser's Edge, Salesforce, Patron Manager, Little Green Light, and Ovationtix/Audience View
• Proficiency with Asana or similar task management software 
• Experience working with operational budgets, Excel spreadsheets, PowerPoint/Google Slides presentations
• Experience with email clients (Constant Contact, Mailchimp, Squarespace, WordFly)
• Interest in and willingness to participate in company-wide DEIA work.
• A growth mindset and a habit of curiosity 

Essential for performing this role:

• Proficiency in Microsoft Office and Google Suite
• Ability to work remotely, which includes access to a phone, computer, and reliable internet
• Ability to travel to client meetings in the NYC metro area
• Flexibility to work occasional nights and weekends

Compensation:

Throughout the interview process, we will focus on learning the depth and breadth of each candidate’s background and experience and will use that information to determine the best offer while considering internal pay equity. Commensurate with experience, the starting salary for this full-time (40-hour) position begins at $62K and caps at $66K. To ensure parity across employees at the same level, Advance uses a salary band system; the salary band for Associates is $62K-$72K. Once hired, employees receive annual cost of living adjustments and are eligible for performance-based salary increases each year, up to $72K for this position.

Advance NYC also provides generous contributions toward health and dental insurance, paid vacation time and sick time, 13 paid holidays EOY paid week off, summer Fridays (ending the work day at 2PM, as client needs allow), a 401k program with employer contribution, eligibility for flexible and remote work, a stipend for home office equipment, FSA eligibility, and competitive parental and family leave.