What are the responsibilities and job description for the Administrative Services Specialist - Part-time position at Advance Testing Co Inc?
EOE Statement
We are an equal opportunity / affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class.
Advance Testing Company, Inc. participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.
Description
Advance Testing Company, Inc. is currently seeking a Part-Time Administrative Services Specialist at our main office in Campbell Hall, NY.
Advance Testing, an established New York-based construction materials testing and inspection firm with several offices throughout the Northeast, has an opportunity available for a Part-Time Administrative Services Specialist.
The Administrative Services Specialist will be our administrative "Jack of all trades" and provide office support to Advance Testing's various departments and team members. Hours for the position will be 25 hours per week.
Administrative Services Specialist - RESPONSIBLITIES
Help with office paperwork and various other office tasks
Assist with the maintenance and processing of accounts payable transactions
Prepare and process accounts payable checks, and ACH payments
1099 maintenance and preparation
Code invoices into system
Maintain confidentiality of information
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Must be willing to step in and assist outside of normal day to day responsibilities when needed
Administrative Services Specialist - QUALIFICATIONS
High school diploma or equivalent
Minimum 2 years of administrative assistant related experience
Basic understanding of accounting
Proficient in QuickBooks, Excel, Word, etc.
Experience working with Paychex and QuickBooks
Must be extremely detail oriented, organized and can prioritize tasks, and able to work independently
Excellent communications skills
Able to work in a fast paced environment
Ability to clearly communicate with supervisors, clients, and other team members
Requires a valid, clean driver's license
Administrative Services Specialist - COMPETITIVE SALARY AND BENEFITS PACKAGE
In addition to providing competitive experience and qualification-driven salaries, Advance Testing Company, Inc. offers a wide range of benefit options, including :
Opportunities for professional growth and advancement
Paid sick days
Paid training
Flexible schedule
We are an equal opportunity / affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class.
Advance Testing Company, Inc. participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.
Position Requirements
Administrative Services Specialist - QUALIFICATIONS
- High school diploma or equivalent
- Minimum 2 years of administrative assistant related experience
- Basic understanding of accounting
- Proficient in QuickBooks, Excel, Word, etc.
- Experience working with Paychex and QuickBooks
- Must be extremely detail oriented, organized and can prioritize tasks, and able to work independently
- Excellent communications skills
- Able to work in a fast paced environment
- Ability to clearly communicate with supervisors, clients, and other team members
- Requires a valid, clean driver's license
About the Organization
Advance Testing Company is an established New York-based construction materials testing and inspection firm. For over 35 years, Advance Testing has been providing the construction industry with the highest level of aggregate, soil, concrete, asphalt, and steel inspection services throughout the Eastern United States. Typical construction project types include highways, bridges, commercial buildings, airports, tunnels, fabrication plants, material production facilities, government and military sites, and schools.
This position is currently accepting applications.
