What are the responsibilities and job description for the Bid Coordinator position at Advanced Aquarium Technologies?
About Us
Advanced Aquarium Technologies, a world class acrylic and aquarium manufacturing company for large scale aquariums and pools, are seeking a Bid Coordinator to join our dynamic team and support our pre-construction and sales efforts. This role is ideal for a detail-oriented professional with experience in bid management, proposal coordination, and document preparation within the construction industry.
Key Responsibilities:
- Manage the bid process from pre-qualification to submission, ensuring accuracy and compliance.
- Review bid documents, project specifications, and requirements to prepare competitive proposals.
- Coordinate with internal teams (estimating, sales, engineering, and project management) to gather necessary information.
- Maintain bid tracking systems, updating CRM with bid statuses, deadlines, and outcomes.
- Develop and manage bid templates, ensuring consistency and professionalism in submissions.
- Conduct market research to identify potential bidding opportunities.
- Liaise with clients, subcontractors, and suppliers to gather necessary bid details.
- Assist in reviewing contracts and identifying key terms and conditions.
- Ensure all deadlines are met and submissions are completed efficiently.
- Provide support to the marketing team, including the preparation of bid-related materials and promotional content.
- Assist in the preparation of project cost estimates and pricing strategies.
- Demonstrate strong proficiency in Excel for data analysis, financial modeling, and bid documentation.
Key Qualifications & Skills:
- Experience: Minimum 2 years in bid coordination, sales support, or pre-construction within the construction industry.
- Knowledge: Strong understanding of bid preparation, tendering processes, and construction terminology.
- Technical Skills: Proficiency in CRM systems, Microsoft Office Suite, particularly Excel.
- Attention to Detail: Ability to review and ensure bid documents are accurate and complete.
- Organizational Skills: Strong ability to prioritize tasks and manage multiple bid deadlines.
- Communication: Excellent written and verbal communication skills, with the ability to liaise between multiple stakeholders.
- Problem-solving: Ability to identify potential bid issues and propose solutions.
Why Join Us?
- Be part of a growing and reputable construction firm.
- Competitive salary and benefits package.
- Opportunities for career development and professional growth.
- Work in a collaborative and supportive team environment.