What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Specialist position at Advanced Architectural Products?
Accounts Payable & Accounts Receivable Specialist
Advanced Architectural Products, marker of the SMARTci System and one of the 5000 fastest growing companies in the country (per Inc. Magazine) is seeking a full-time Accounts Payable & Accounts Receivable Specialist responsible for managing the day-to-day financial transactions for the company, focusing on processing vendor invoices, ensuring timely payments, and expense tracking. The role requires a meticulous individual with strong organizational skills, the ability to work in a fast-paced environment, and the drive to contribute to the company's financial accuracy and growth. The candidate should have a strong grasp of technology and be comfortable with SAP and QuickBooks. This is a great opportunity to join a rapidly growing company in an exciting and fast-paced environment. Discretion is critical because this position will be working with sensitive data.
Primary Responsibilities
Accounts Payable:
- Process and verify all incoming vendor invoices for accuracy and proper authorization.
- Ensure all bills are paid in a timely manner, meeting payment terms and resolving discrepancies to maintain positive vendor relationships.
- Work with Procurement Coordinator to record and match purchase orders with invoices.
- Prepare and process weekly check runs and wire transfers for payments.
- Maintain accounts payable files and records for efficient retrieval.
- Assist with month-end closing by preparing accounts payable reports and reconciling AP accounts.
- Assist in the preparation of tax and audit documentation related to accounts payable.
Accounts Receivable:
- Monitor and process incoming customer payments, ensuring accurate application to customer accounts.
- Assist in preparing and sending invoices.
- Maintain accurate records of customer payments and reconcile any discrepancies between payments and invoices.
Additional Duties:
- Assist in preparing financial reports related to payables and receivables.
- Oversee yearly company renewals
- Provide backup support for other accounting functions as needed.
- Assist with financial audits and internal controls related to accounts payable and accounts receivable.
Qualifications:
- Associate’s degree in accounting, finance, or a related field (preferred).
- 2 years of experience in accounts payable and accounts receivable or a similar accounting role.
- Strong understanding of accounting principles, particularly AP/AR processes.
- Experience with accounting software (SAP and QuickBooks).
- Proficiency in Microsoft Office (Excel, Word).
- Experience in job costing, % of completion a plus
- High level of attention to detail, accuracy, and organization.
- Strong communication skills and the ability to handle sensitive financial information with confidentiality.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Prior experience in manufacturing is a plus.
Working Conditions and Benefits:
- Full-time office position (Monday to Friday flexible start time)
401(k) with employer match
- Health Dental and Vision insurance
- Paid Time off
- Paid Bi-weekly
Great salary compensation and benefits package based on experience.
Job Type: Full-time
Pay: $55,000.00 - $68,000.00 per year
Schedule:
- Day shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- Microsoft Excel: 2 years (Required)
- SAP ERP: 2 years (Required)
- GAAP Accounting: 2 years (Required)
- Accounting: 2 years (Required)
- Job cost accounting: 2 years (Required)
Work Location: In person
Salary : $55,000 - $68,000