What are the responsibilities and job description for the Receptionist position at Advanced Building Maintenance Inc?
Company Overview
For over 30 years, Advanced has delivered best-in-class property services to major retailers, healthcare, churches, and commercial facilities. Our core services are janitorial, facilities maintenance, landscape management, and parking lot maintenance services. Advanced is reliable, cost-effective, and professional. Our property services offerings allow our customers the option to bundle a combination of services or to select single services.
Position Summary
The Receptionist/Administrative Assistant will be responsible for managing front desk operations, providing administrative support, and ensuring smooth office workflow. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Answer and direct incoming phone calls, emails, and inquiries.
- Maintain office supplies, inventory, and order necessary materials.
- Assist with scheduling and coordinating appointments, meetings, and interviews.
- Process and organize incoming and outgoing mail and packages.
- Maintain and update company records, databases, and filing systems.
- Support HR and operations with onboarding, paperwork, and documentation.
- Assist with invoicing, billing, and basic bookkeeping tasks.
- Prepare reports, correspondence, and other documents as needed.
- Ensure the office remains clean, organized, and operates efficiently.
Qualifications:
- High school diploma or equivalent (Associates degree preferred).
- Previous experience in reception, administrative support, or customer service.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to handle multiple tasks and work independently with minimal supervision.
- Friendly, professional demeanor with a positive attitude.
- Fluency in verbal and written English and Spanish is required.
What We Offer
- Competitive pay based experience.
- Paid time off and holidays.
- Comprehensive benefits available.
- Opportunities for career growth and development.
Additional Position Details
- On - Site Monday through Friday
- Location: 1804 Tribute Rd. Sacramento
