What are the responsibilities and job description for the Bookkeeping Manager position at Advanced Business Solutions?
Job Description: Bookkeeping Manager
Position Overview:
We are seeking a detail-oriented and experienced Bookkeeping Manager to oversee and manage our financial operations, ensuring accuracy, efficiency, and compliance. This role will provide leadership to the bookkeeping team, manage accounts receivable (A/R) and accounts payable (A/P) processes, handle month-end and year-end financial tasks, and continuously seek opportunities to optimize and streamline financial processes.
We are seeking a detail-oriented and experienced Bookkeeping Manager to oversee and manage our financial operations, ensuring accuracy, efficiency, and compliance. This role will provide leadership to the bookkeeping team, manage accounts receivable (A/R) and accounts payable (A/P) processes, handle month-end and year-end financial tasks, and continuously seek opportunities to optimize and streamline financial processes.
Key Responsibilities:
Leadership and Management
- Lead, manage, and hold accountable (LMA) the bookkeeping team, including an Accounts Receivable (A/R) associate.
- Provide oversight and guidance to team members on financial tasks and responsibilities.
Accounts Receivable (A/R) Oversight
- Manage the invoicing process for tickets, projects, and agreements.
- Create credit memos and down payment invoices as needed.
- Generate and distribute monthly trade statements and overage invoices.
- Review and send invoices to clients, ensuring accuracy and timeliness.
- Process and record payments received via checks, ACH, and payment portals.
- Follow up on past-due invoices through calls and correspondence.
- Prepare and deliver regular A/R reports to management.
Accounts Payable (A/P) Oversight
- Reconcile and process payments for:
- Employee expenses.
- Vendor invoices (internal handled by team; external managed by this role).
- Credit card statements.
- Ensure accurate and timely payments to vendors and employees.
- Prepare and report on A/P activities to management.
Miscellaneous Bookkeeping
- Perform bank reconciliations to ensure accurate financial records.
- Oversee month-end, quarter-end, and year-end close processes, ensuring compliance and accuracy.
Documentation and Process Improvement
- Maintain thorough documentation of bookkeeping processes, procedures, and policies.
- Identify and implement opportunities for automation and process improvement to enhance efficiency.
- Continuously evaluate financial workflows for potential improvements.
Sales Commissions
- Calculate and process sales commissions accurately and on time.
Qualifications:
- Proven experience in bookkeeping, financial management, or a related field.
- Strong leadership and team management skills.
- Proficiency in accounting software and tools (e.g., QuickBooks, Excel, or similar).
- Excellent organizational and time-management abilities.
- Strong attention to detail and problem-solving skills.
- Ability to analyze financial data and prepare clear, actionable reports.
- Knowledge of process automation and efficiency optimization is a plus.
Why Join Us?
We offer a collaborative work environment where you can grow professionally and make a significant impact on our financial operations. If you're passionate about accuracy, efficiency, and continuous improvement, we'd love to hear from you!
We offer a collaborative work environment where you can grow professionally and make a significant impact on our financial operations. If you're passionate about accuracy, efficiency, and continuous improvement, we'd love to hear from you!
Apply today and take the lead in managing and optimizing our bookkeeping operations.
